Governance and Assurance Coordinator

Massey University - Te Kunenga ki Pūrehuroa; Palmerston North; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

UniSaver contributions

University holidays

Healthcare plan

Staff discounts

Relocation assistance

Job summary

Massey University is seeking an organised, curious and highly capable governance professional to join the Governance and Assurance team in Manawatu. You will support governance processes for University Council, senior leaders and specialists, coordinating information requests and maintaining policies and disclosures.

You will work with senior stakeholders across the University, identify improvements to governance processes and contribute to internal audit and assurance activities, ensuring

Qualifications

• Experience supporting boards, committees and senior leaders.
• Excellent written communication for minutes, reports and correspondence.
• Strong organisational skills and ability to manage competing priorities.
• Ability to interpret policies, procedures and legislation.
• Proficient digital skills including Microsoft Office and SharePoint.
• Attention to detail and document management discipline.
• Ability to build credible relationships across levels.
• Discretion, integrity and sound judgement with sensitive information.

Responsibilities

• Support University Council and committees, including meeting prep, minutes and actions.
• Coordinate Official Information requests from receipt to response.
• Maintain and coordinate University policies and review processes.
• Support delegations of authority framework and guidance on enquiries.
• Contribute to internal audit and assurance activities.
• Maintain governance information, records and systems.
• Collaborate with senior stakeholders across the University.
• Identify practical improvements to governance processes and service delivery.

Skills

Board support

Minutes writing

Policy interpretation

Stakeholder management

Confidentiality

Attention to detail

Communication

Education

Executive support/board services background

Tools

Microsoft Office

SharePoint

Job description

Massey University is looking for an organised, curious and highly capable professional to join our Governance and Assurance team in Manawatu. This is a role with breadth, visibility and purpose. You'll work closely with people across the University and support governance activity involving University Council, senior leaders and specialist advisors. From supporting Council and committee processes to coordinating Official Information requests, policies and delegations, you'll gain valuable exposure to how good governance, assurance and organisational decision-making work in practice.

Mo taea turanga mahi | About the role

Working with our Governance and Assurance team, you'll help keep some of the University's most important governance processes running effectively. You'll:

• support University Council and its committees, including meeting preparation, minutes and monitoring actions;
• coordinate Official Information requests from receipt through to response;
• maintain and coordinate University policies and review processes;
• support the University's delegations of authority framework and provide guidance on enquiries;
• contribute to internal audit and assurance activity;
• maintain accurate governance information, records and systems;
• work with senior stakeholders across the University; and
• look for practical ways to improve governance processes, systems and service delivery.

Ko wai koe | About you

You may already work in governance, executive support, policy, legal administration, local or central government, tertiary education or another environment where confidentiality, accuracy and professional judgement are important. You don't necessarily need to have followed a traditional governance career path. We are interested in the transferable capability you can bring. You'll ideally have:

• experience supporting boards, committees, senior leaders or complex decision-making processes;
• excellent written communication skills, including the ability to produce accurate minutes, reports and correspondence;
• strong organisational skills and confidence managing competing priorities and deadlines;
• an ability to interpret policies, procedures and legislation;
• strong digital capability, including Microsoft Office and SharePoint;
• excellent attention to detail and document management disciplines;
• the confidence to build credible relationships with people at all levels; and
• discretion, integrity and sound judgement when working with sensitive information.

A relevant qualification and/or strong experience in executive professional support, board services or policy advice would be valuable.

He aha te mea pai o tenei mahi? | Why Massey?

Governance roles offer a unique view across an organisation, and this one is particularly broad. You'll gain exposure to governance, policy, assurance, official information and organisational decision-making, while working alongside experienced professionals and senior stakeholders.

Nga painga | The benefits

• Up to 6.75% employer contribution to the UniSaver Superannuation Scheme
• Five university holidays per year in addition to your annual leave
• Subsidised Southern Cross Healthcare plan for you and your family
• Special staff rates available for campus gym membership
• Staff purchasing privileges and discounts at many commercial and retail businesses across NZ
• Access to on-Campus crèche /day care facilities.
• Comprehensive professional development and training programmes
• Competitive relocation packages

If you're someone who notices the detail, understands the importance of getting things right and enjoys being the person others can rely on, we'd love to hear from you.

Desired Skills and Experience

Risk, governance, coordinator, executive support, policy, legal administration, local or central government.