Go-To Office Coordinator & Executive Support

TribeRecruit New Zealand; Auckland; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Collaborative culture

Varied, people-focused role

Supportive senior leadership

Job summary

TribeRecruit New Zealand seeks a proactive Personal Assistant to support senior leaders in a technology-focused Auckland CBD office. The role is fixed-term through to 30 June 2027, four days onsite, with duties including coordinating meetings, travel arrangements, and providing admin support to the Executive Assistant.

You will build strong relationships across the business, coordinate key activities, welcome visitors, and contribute to a positive office culture.

Qualifications

• Previous experience in a Personal Assistant, or similar support role.
• Strong relationship-building skills and confidence engaging with a wide range of stakeholders.
• Ability to manage multiple priorities and changing demands.
• High emotional intelligence, sound judgement and a proactive approach.
• Confidence to respectfully challenge, influence and find solutions when managing competing priorities.

Responsibilities

• Coordinate internal and external meetings, including scheduling, agendas and minutes.
• Provide administrative support to senior leaders and assist the Executive Assistant as required.
• Manage travel arrangements and support changing schedules and priorities.
• Welcome visitors and help maintain a positive office environment.
• Support office initiatives, events and social committee activities.

Skills

PA experience

Relationship building

Multitasking

Emotional intelligence

Stakeholder management

Tools

MS Office

Job description

TribeRecruit New Zealand seeks a proactive Personal Assistant to support senior leaders in a technology-focused Auckland CBD office. The role is fixed-term through to 30 June 2027, four days onsite, with duties including coordinating meetings, travel arrangements, and providing admin support to the Executive Assistant.

You will build strong relationships across the business, coordinate key activities, welcome visitors, and contribute to a positive office culture.