Frontline Administration & Coordination Officer

Ara Poutama Aotearoa (Department of Corrections); Auckland; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa (Department of Corrections) in Auckland is seeking an Administration Officer to provide essential admin support to busy teams. The role involves reception duties, document preparation for court, liaison with partner organisations, and data entry to ensure timely and accurate records.

The successful candidate will have strong office administration experience, excellent communication and teamwork skills, and the ability to multitask and meet deadlines in a sensitive

Qualifications

• Strong experience and knowledge of office administration.
• Proficiency with Microsoft Office suite (Word, Outlook, Excel).
• Excellent communication, teamwork, and people skills.
• Ability to organise, multi-task, and meet deadlines.
• Ability to develop and maintain positive working relationships with diverse people.
• Resilience in changeable environments and problem-solving approach.
• Alignment with departmental values and public service ethos.

Responsibilities

• Reception duties such as answering phones, taking messages, greeting visitors and coordinating meetings.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring documentation meets timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.
• Upkeep of data entry.
• Managing general email inbox and allocation of tasks.
• Attending meetings and minute taking.

Skills

Office administration

Microsoft Office

Communication

Teamwork

Data entry

Problem solving

Tools

Database systems

Job description

Ara Poutama Aotearoa (Department of Corrections) in Auckland is seeking an Administration Officer to provide essential admin support to busy teams. The role involves reception duties, document preparation for court, liaison with partner organisations, and data entry to ensure timely and accurate records.

The successful candidate will have strong office administration experience, excellent communication and teamwork skills, and the ability to multitask and meet deadlines in a sensitive