Administration Officer: Community Corrections Support

JobSpace; Hamilton; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa – Department of Corrections in Hamilton Central is seeking a dedicated Administration Officer to join our team. You will support the Community Corrections unit, handle a range of duties from reception to document preparation, and liaise with stakeholders in a fast-paced environment.

This full-time position operates Monday to Friday, 8:30am–5:00pm. The role emphasizes collaboration, accuracy, privacy, and strong customer service across diverse communities and partners.

Qualifications

• Good experience and knowledge of office administration.
• Resilience in changing environments and a pragmatic approach to problem solving.
• Ability to organise effectively, be adaptable, multi-task and meet deadlines.
• Excellent customer facing and communication skills.
• Strong team player capable of working across a dynamic administration team.
• Maintain privacy and handle sensitive information with integrity.
• Proficiency with computer software and databases including MS Office suite.

Responsibilities

• Reception and phone duties liaising with people in our care, whanau and stakeholders.
• Liaising with organisations and services we work with.
• Processing files.
• Preparing documents for court.
• Purchasing materials.
• Record management and ensuring timely documentation.
• Provide administration support across the site including meeting invites, minutes, and filing.

Skills

Office administration

Customer service

Communication skills

Team player

Multitasking

Adaptability

Problem solving

Privacy & confidentiality

MS Office

Tools

Microsoft Word

Outlook

Excel

Job description

Ara Poutama Aotearoa – Department of Corrections in Hamilton Central is seeking a dedicated Administration Officer to join our team. You will support the Community Corrections unit, handle a range of duties from reception to document preparation, and liaise with stakeholders in a fast-paced environment.

This full-time position operates Monday to Friday, 8:30am–5:00pm. The role emphasizes collaboration, accuracy, privacy, and strong customer service across diverse communities and partners.