Executive Assistant to General Manager - Operations & Coordination

JobSpace; Auckland; On-site; NZD 60,000 - 74,000; Full time

Job summary

Ara Poutama Aotearoa (Department of Corrections) Auckland site seeks an experienced Administrative Support professional to back the General Manager and leadership team. You will handle diary management, meetings, and confidential admin tasks in a busy operational environment.

You will coordinate meetings, prepare agendas and minutes, manage records, and support IT-related needs while upholding organisational values and delivering efficient admin workflows.

Qualifications

• Experience with office administration and confidential information handling.
• Proficiency in Microsoft Office 365 and related systems.
• Ability to learn new digital tools quickly and assist with IT needs.
• Strong communication, interpersonal skills and professional demeanour.

Responsibilities

• Coordinate and organise meetings and events for the Hawkes Bay team.
• Diary management and inbox oversight for the General Manager and leadership team.
• Prepare meeting agendas and take minutes.
• Produce reports and manage general correspondence; maintain records and files.

Skills

Confidentiality

Office administration

Microsoft Office 365

IT support

Communication

Teamwork

Organisation

Multi-tasking

Relationship building

Problem solving

Values alignment

Tools

Microsoft Office 365

Job description

Ara Poutama Aotearoa (Department of Corrections) Auckland site seeks an experienced Administrative Support professional to back the General Manager and leadership team. You will handle diary management, meetings, and confidential admin tasks in a busy operational environment.

You will coordinate meetings, prepare agendas and minutes, manage records, and support IT-related needs while upholding organisational values and delivering efficient admin workflows.