Executive Office & Operations Lead

Generate KiwiSaver Scheme; Auckland; On-site; NZD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Discounted gym membership

KiwiSaver contribution

Corporate benefits

Job summary

Generate KiwiSaver Scheme in Auckland is seeking an experienced Office Manager to own the day-to-day running of our Auckland office and support our Senior Leadership Team. The role focuses on creating a professional, organized and welcoming workplace and driving efficiencies across a busy workspace.

You will manage calendars, reports, travel, supplier contracts and budgets while implementing continuous improvements with digital tools.

Qualifications

• 3+ years of experience in office management or workplace coordination, executive support or a similarly broad operational role.
• Excellent communication skills, both written and verbal.
• Strong organisation, prioritisation and event/project coordination skills.
• Commercial confidence when managing suppliers and expenditure.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Office Management: Ensure our office is professional, organised and welcoming, managing office supplies, maintenance and repairs, coordinating workstations and seating plans, supporting workplace Health & Safety, managing access cards and liaising with our landlord.
• Senior Leadership Support: Manage calendars and communication, preparing reports and presentations, coordinating travel and providing general administrative support to our Senior Leadership Team.
• Supplier & Cost Management: Manage key suppliers, contracts and workplace budgets with a focus on service, efficiency and value.
• Events: Assist in the planning and delivery of company conference days, end-of-year celebration, quarterly team events and other management meetings.
• General Administration: Manage phone accounts, attendance, and fleet requirements, organise couriers and travel, support external partners, and prepare ad hoc reports.
• Continuous Improvement: Utilise approved AI and digital tools to enhance productivity and quality, identify opportunities to streamline processes.

Skills

Office management

Executive support

Communication

Organisation

Tools

AI tools

Job description

Generate KiwiSaver Scheme in Auckland is seeking an experienced Office Manager to own the day-to-day running of our Auckland office and support our Senior Leadership Team. The role focuses on creating a professional, organized and welcoming workplace and driving efficiencies across a busy workspace.

You will manage calendars, reports, travel, supplier contracts and budgets while implementing continuous improvements with digital tools.