Finance Co-ordinator

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 32,000 - 52,000; Part time

Job summary

Aotearoa New Zealand Association of Social Workers in Wellington seeks a Finance Coordinator to manage day-to-day finance and administration, including billing accuracy, accounts payable and receivable, and supplier payments.

This 25-hour-per-week role requires meticulous attention to detail, proficiency with Xero, familiarity with a job management system (Work Guru preferred), and the ability to work independently and with the wider team.

Qualifications

• Experience in accounts payable and/or accounts receivable.
• Working knowledge of Xero.
• Experience with a job management system; Work Guru preferred.
• Strong attention to detail and accuracy.
• Excellent organisational skills and ability to manage multiple priorities.
• Ability to work independently and with the wider team.

Responsibilities

• Finalise customer billing and match purchase orders.
• Monitor accounts receivable and follow up outstanding debtors.
• Prepare and distribute reporting for Sales and Support.
• Complete accurate monthly SLA billing.
• Reconcile NZD and AUD bank accounts and cards.
• Verify supplier invoices against PO before processing in Xero and Work Guru.
• Process non-project supplier invoices per procedures.
• Monitor RMAs and process credit notes in Xero and Work Guru.
• Reconcile supplier statements and investigate discrepancies.
• Manage company fleet servicing, registrations and RUC renewals.

Skills

Accounts payable

Accounts receivable

Attention to detail

Organisational skills

Tools

Xero

Work Guru

Microsoft Office

Job description

You will play an important role in ensuring our financial records are accurate, jobs are ready for billing, supplier invoices are processed correctly, and outstanding customer accounts are actively managed. This is a hands-on role supporting the day-to-day finance and administration functions of the business.

25 hour/week - 5 days

Key responsibilities

Finalise customer billing, ensuring client purchase orders are correctly matched in Work Guru

Monitor accounts receivable and follow up outstanding debtors to support healthy cash flow

Prepare and distribute reporting to Sales and Support for review and close-out

Complete accurate monthly SLA billing

Reconcile NZD and AUD bank accounts and credit cards

Verify project-related supplier invoices against purchase orders before processing in Xero and Work Guru

Process and maintain non-project-related supplier invoices in accordance with company procedures

Monitor RMAs and ensure credit notes are received and processed correctly in Xero and Work Guru

Reconcile supplier statements monthly and investigate and resolve discrepancies

Manage company fleet requirements, including servicing, registrations and RUC renewals

About you

Previous experience in an accounts payable and/or accounts receivable role

Working knowledge of Xero

Experience with a job management system; Work Guru experience would be advantageous

Strong attention to detail and a high level of accuracy

Excellent organisational skills and the ability to manage multiple priorities

Ability to work independently while also working collaboratively with the wider team

Good working knowledge of Microsoft Office and Microsoft Teams

A proactive approach to identifying and resolving issues

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• How many years of accounts payable experience do you have?
• Do you have experience using Xero?
• How many years of accounts receivable experience do you have?

What can I earn as a Finance Coordinator