Finance And Administration Support - Maternity Leave

Presbyterian Support Canterbury; Canterbury; On-site; NZD 28,000 - 30,000; Full time

Job summary

Presbyterian Support Canterbury in Timaru, Canterbury, New Zealand, is seeking an Office Manager to oversee daily operations and support a productive administrative environment. The role emphasizes detail-orientation, organization, and coordination of tasks across office functions, HR support, and budgeting to maintain smooth workflows.

You will supervise staff, manage policies, coordinate meetings, recruit support, and keep up with office tech and systems to optimize reporting and communication

Qualifications

• Detail-oriented, organized, and adept at managing various administrative tasks.
• Experience coordinating meetings and internal communications.
• Experience with HR support, onboarding, and payroll inquiries.

Responsibilities

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Implement and maintain office policies and procedures to enhance efficiency.
• Coordinate office supplies and inventory, ensuring timely replenishment and cost control.
• Manage office budgets, tracking expenses to adhere to financial guidelines.
• Supervise and support administrative staff, fostering a collaborative team environment.
• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, ensuring all necessary resources are available.
• Facilitate effective communication between departments to enhance workflow.
• Prepare and distribute internal communications, including memos and announcements.
• Assist in organizing company events and team-building activities as needed.
• Assist with recruitment processes, including job postings and candidate screening.
• Maintain employee records, ensuring compliance with legal and company policies.
• Coordinate onboarding processes for new hires, providing necessary training.
• Support performance management processes, tracking employee evaluations and feedback.
• Help manage employee benefits and payroll inquiries, ensuring timely resolutions.

Skills

Office operations management

Budget management

Staff supervision

Recruitment support

Communication

Tools

Office management software

Digital filing systems

Communication tools

Project tracking tools

Maintenance of office equipment

Job description

At NZ Recruitment, we pride ourselves on creating a supportive and efficient workplace that fosters productivity and collaboration. As we continue to grow, we are seeking an Office Manager to oversee our operations in Timaru, Canterbury, New Zealand. The ideal candidate will be detail-oriented, organized, and adept at managing various administrative tasks while ensuring a smooth office environment.

Office Operations Management

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Implement and maintain office policies and procedures to enhance efficiency.
• Coordinate office supplies and inventory, ensuring timely replenishment and cost control.
• Manage office budgets, tracking expenses to adhere to financial guidelines.
• Supervise and support administrative staff, fostering a collaborative team environment.

Communication and Coordination

• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, ensuring all necessary resources are available.
• Facilitate effective communication between departments to enhance workflow.
• Prepare and distribute internal communications, including memos and announcements.
• Assist in organizing company events and team-building activities as needed.

Human Resources Support

• Assist with recruitment processes, including job postings and candidate screening.
• Maintain employee records, ensuring compliance with legal and company policies.
• Coordinate onboarding processes for new hires, providing necessary training.
• Support performance management processes, tracking employee evaluations and feedback.
• Help manage employee benefits and payroll inquiries, ensuring timely resolutions.

Technology and Tools Utilization

• Utilize office management software to streamline administrative tasks and reporting.
• Implement digital filing systems to ensure efficient document management.
• Leverage communication tools to enhance team collaboration and project tracking.
• Maintain office equipment, coordinating repairs and upgrades as necessary.
• Stay updated on industry best practices and emerging office technologies.

Compensation

The hourly wage for this position ranges from $20 to $22, reflecting the skills and experience of the candidate.