Executive Office Manager & Admin Coordinator

Health New Zealand - Te Whatu Ora; Auckland; On-site; NZD 44,000 - 50,000; Full time

Job summary

Ocean Concrete in Auckland is seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

The role is permanent, full-time (30-40 hours per week), Monday to Friday, with a pay rate of 32–36 NZD per hour. You will plan and oversee day-to-day operations, supervise onboarding and payroll information, manage records, and liaise with customers, suppliers and authorities.

Qualifications

• Prior experience in office administration or office management.

Responsibilities

• Plan and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and resources to support sales, dispatch, operations and accounts.
• Supervise onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices and expense records.
• Liaise with customers, suppliers, service providers and authorities to coordinate office operations.
• Maintain office equipment, supplies and service contracts; arrange repairs as needed.
• Prepare internal communications, meeting notes and procedural documents.
• Maintain health and safety, privacy and compliance records; assist reporting.

Job description

Ocean Concrete in Auckland is seeking an Office Manager to organise and control our office functions, administrative systems and office resources.

The role is permanent, full-time (30-40 hours per week), Monday to Friday, with a pay rate of 32–36 NZD per hour. You will plan and oversee day-to-day operations, supervise onboarding and payroll information, manage records, and liaise with customers, suppliers and authorities.