Faculty Assistant/Receptionist

SmartRecruiters, Inc.; Auckland; On-site; NZD 57,000 - 63,000; Part time

Benefits offered by this job

Five weeks’ annual leave

Job summary

The University of Auckland is seeking a proactive, service-oriented Faculty Assistant/Receptionist to support the Grafton 505 and 507 reception. You will work with a collegial team to ensure smooth front desk operations and provide general administrative support to staff and visitors.

Part-time, permanent role with hours 1pm–6pm, Monday to Friday. Salary ranges from 56,550 to 62,900 NZD, commensurate with skills and experience. Remote work is not available.

Qualifications

• Excellent written and verbal communication skills.
• Ability to build relationships, problem solve and provide effective support.
• Strong customer focus and excellent time management.
• Ability to work as a team.

Responsibilities

• Greet visitors and handle front desk inquiries.
• Provide general and staff administrative support for reception areas.
• Manage parking bookings, facilities and support services.
• Report security incidents and liaise with relevant teams.

Skills

Communication

Customer focus

Time management

Teamwork

Relationship building

Problem solving

Job description

• UoA Department Name: Technical Services Research

Company Description

Waipapa Taumata Rau| The University of Auckland

The University of Auckland is Aotearoa New Zealand’s leading university. With more than 6,000 academic and professional staff supporting over 46,000 students, we are proud to be one of the country’s largest and most diverse employers. Our people are driven by curiosity, purpose, and a shared commitment to creating positive impact for our communities.

Job Description

The Faculty of Medical and Health Science is seeking a proactive, service-oriented, and well-organised Faculty Assistant/Receptionist to work within and provide support to the Grafton 505 and 507 reception. You will be working alongside a team of dynamic people who have a collegial/calm, friendly work ethic with great personalities.

The successful applicant will provide support for the Faculty main reception to ensure the smooth provision of general and staff administrative support such as (but not limited to), meeting and greeting visitors, handling front desk inquiries, facilities & support services, the management of car parking bookings and security incident reporting.

You will report through to the Facilities and Services Manager and hold functional relationships with the Facilities and Services team, Group Services, Faculty Administration within the Dean’s office, Property Services and Marketing Events Coordinator -a group who have a wealth of excellent University knowledge.

This is a part-time, permanent position with scheduled hours Monday - Friday 1pm - 6pm. Remote working is not available for this position.

The salary range for this position is between $56,550 - $62,900 depending on skills and experience

We are looking for a highly motivated and focused individual, who can deliver a high standard of service, and can also provide reliable, efficient, and accurate execution of the reception duties at our large campus

This position will suit a confident, dynamic, and energetic individual with experience gained in administration or a reception related role. You will bring

• Excellent written and verbal communication skills displaying sensitivities to and understanding of student and staff needs.
• Ability to build relationships, problem solve and provide effective support will be critical
• Strong customer focus, excellent time management with strong prioritisation skills
• Ability to work as a team

The University of Auckland is committed to providing an excellent working environment through:

• Flexible employment practices and a culture
• A competitive salary with five weeks’ annual leave

If you have any questions, please email Amie Straker via [e-mail]

Please note we are happy to answer your questions, but we do not accept applications via email

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Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.

For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF +, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

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