Administrator – Student Health Centre

Waikato; Hamilton; On-site; NZD 60,000 - 73,000; Full time

Job summary

University of Waikato’s Student Health Service seeks an organised, service-focused administrator to support day-to-day operations in a busy university health setting.

You will manage appointments, patient information and administrative tasks while contributing to a collaborative, confidential service that supports student wellbeing.

Qualifications

• 2+ years' health administration and reception experience.
• Good written and verbal English.
• Experience with patient management systems (Indici) and clinical workflows.

Responsibilities

• Provide efficient reception and patient management in a busy clinic.
• Handle appointments, enquiries and maintain accurate patient records.
• Contribute to admin tasks, reporting and continuous improvement.

Skills

Health administration

Reception experience

Indici experience

Microsoft Office

Data management

Education

Certificate/Certificate of Attainment

Tools

Indici

Microsoft Office

Job description

Support student health through efficient administration, reception and patient services in a busy university health setting.

Make a difference to student health and wellbeing

Join a supportive multidisciplinary health team

Work in a diverse and inclusive university community

The Student Health Service (SHS) provides high-quality general practice health care, counselling, mental health, social work, health promotion, chaplaincy and violence prevention services to University of Waikato students.

Working within the Student Health centre you will busy supporting day-to-day functions within the service through efficient administration, reception and patient management. Every day is unique and you need to be on your toes providing high-quality customer service to students and patients, managing appointments and enquiries, maintaining accurate patient information, and supporting the smooth operation of the clinic.

You will also contribute to general administration, financial processes, ordering, data management and continuous improvement initiatives, working closely with clinical, administrative and University colleagues.

Salary will be in the range of $60,046 to $72,636 based on the skills, knowledge, and experience you bring to the position. This is a full-time role (37.5 hours per week) based at our Hillcrest Campus. For a confidential conversation, contact Chris Bark, Practice Manager at [e-mail].

Ko wai koe ? – Who are you?

You will be an organised, service-focused administrator who can manage competing priorities while maintaining accuracy, confidentiality and a high standard of customer service.

You will bring:

• 2+ years' health administration and reception experience, with a good standard of written and verbal English.


• Strong patient management system experience, ideally Indici , with knowledge of medical terminology and general practice workflows.


• Excellent administration and digital skills, including appointment scheduling, clinical inboxes, document management, reporting and Microsoft Office.


• Strong organisation and attention to detail, with the ability to manage competing priorities, meet deadlines and work effectively under pressure.


• Excellent communication and interpersonal skills, with the ability to work collaboratively and engage respectfully with students from diverse backgrounds.


• A commitment to confidentiality, privacy and quality service, alongside a willingness to learn new systems, adopt AI technologies and contribute to continuous improvement.

Research shows that some people are less likely to apply for jobs unless they meet every qualification. At the University of Waikato, we are committed to creating a diverse, inclusive, and genuine workplace. If this role excites you, we encourage you to apply even if your experience does not perfectly match every requirement.

Ko wai mātou ? – Who are we?

Student Services provides high-quality integrated services that foster engagement, promote wellbeing and support students in achieving their academic goals. Student Health Service is part of Student Services and provides a range of health and wellbeing services to University of Waikato students, helping to remove health and wellbeing-related barriers to personal development and learning. The University of Waikato is committed to partnership with Māori, acting with integrity, celebrating diversity and promoting creativity.

He aha ngā take me tono mai ai koe ? – Why should you apply for this position?

We want you to be part of our success! Our University stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you’ll enjoy a satisfying work environment with many benefits.

The University of Waikato is distinctive for the diversity of its staff and students and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations which can be found here.

Ko te Tangata – For the People

The University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.

Applications Close onSunday October 11, 2026

Requisition number: 1003885

Job Info

• Job Identification 1003885


• Job Category Central Administration


• Posting Date 09/21/2026, 01:19 AM


• Apply Before 10/11/2026, 10:59 AM


• Degree Level Certificate/Certificate of Attainment