Factory Operations & Administrator

Aotearoa New Zealand Association of Social Workers; Howick; On-site; NZD 28,000 - 40,000; Part time

Job summary

Red Stag TimberLab Limited in Auckland is seeking a Factory Operations & Administrator for a part-time 25-hour week role. You will support day-to-day factory operations and provide essential administrative support, ensuring accurate documentation, stock control, and workflow across the facility.

You will work with the Operations Manager, coordinate with suppliers, and assist with health and safety administration.

Qualifications

• Previous administration experience in manufacturing, production, or related environment.
• Strong organisational skills and attention to detail.
• Confident with MYOB and Microsoft Office systems.
• Experience maintaining records and documentation.

Responsibilities

• Prepare, file, and maintain manufacturing documentation and drawings.
• Coordinate dispatch documentation and delivery paperwork.
• Receive and record incoming stock and materials.
• Place purchase orders and manage supplier communications.
• Support monthly stock takes and stock records.
• Provide health and safety administrative support.
• Maintain tool registers, manuals, and operating instructions.
• Support FSC compliance administration and certification requirements.
• Provide admin support to the Operations Manager.

Skills

MYOB proficiency

Microsoft Excel

Microsoft Office

Stock control

Administrative communication

Tools

MYOB

Microsoft Office

Job description

About the role
Red Stag TimberLab Limited is seeking a Factory Operations & Administrator to join our team at our East Tamaki, Auckland facility. This is a part-time position that offers an exciting opportunity to contribute to our operations while maintaining flexibility in your work schedule.
In this role, you will be the backbone of our day-to-day factory operations, providing essential administrative support whilst ensuring smooth workflow across our facility. You will work closely with operational teams and Operations Manager to maintain efficiency, accuracy, and organisation across all administrative functions. This position is integral to supporting our factory's success and directly impacts the productivity and effectiveness of our entire operation.

Key Responsibilities

Prepare, distribute, collect, file, and maintain manufacturing documentation and drawings.

Coordinate dispatch documentation, and delivery paperwork.

Receive and record incoming stock and materials.

Place purchase orders and manage supplier communications.

Follow up on deliveries and order discrepancies.

Support monthly stock takes and maintain accurate stock records.

Assist with quality assurance documentation and record keeping.

Provide health and safety administrative support.

Monitor and coordinate factory consumables, stationery, cleaning, and waste services.

Support maintenance documentation, tool registers, manuals, and operating instructions.

Assist with FSC compliance administration and certification requirements.

Provide general administrative and personal assistant support to the Operations Manager.

Manage incoming phone calls and general office administration.

About You

To be successful in this role, you will have:

Previous administration experience, ideally within manufacturing, production, logistics, construction, or a trade-based environment.

Strong organisational skills and excellent attention to detail.

Confidence working with systems such as MYOB and Microsoft Office.

Experience maintaining accurate records and documentation.

Strong communication skills and confidence liaising with suppliers and internal teams.

The ability to prioritise multiple tasks and work independently.

A proactive and solutions-focused approach.

An interest in operational processes, stock control, and continuous improvement.

What We Offer

A stable part-time position (25Hr, 5 day work week) with a successful manufacturing business.

A varied role where no two days are the same.

Supportive management and a collaborative team environment.

Opportunity to develop your skills across operations, purchasing, stock control, and administration.

Long-term career growth within the business.

Red Stag TimberLab Limited is committed to creating a supportive and rewarding workplace for all employees. We offer part-time flexibility to support your work-life balance, providing you with the opportunity to balance your professional responsibilities with personal commitments. We foster a collaborative and inclusive team environment where your contributions are valued and recognised. You will have access to ongoing training and development opportunities to enhance your skills and advance your career. We maintain a focus on workplace health, safety, and wellbeing for all team members, and we encourage open communication and feedback to support your success in the role.

About us
Red Stag TimberLab Limited is a forward-thinking timber and manufacturing company based in East Tamaki, Auckland. We are dedicated to delivering high-quality timber products and services to our customers whilst maintaining a commitment to innovation, sustainability, and operational excellence. Our team is comprised of skilled professionals who are passionate about their work and committed to continuous improvement. We pride ourselves on maintaining a positive, inclusive workplace culture where every team member is valued and supported. With a strong reputation in the timber industry, we continue to grow and evolve whilst staying true to our core values of quality, integrity, and customer focus.