Facilities Coordinator - Christchurch

University of Otago; Christchurch; On-site; NZD 70,000 - 75,000; Full time

Job summary

University of Otago – Christchurch campus is seeking a Facilities Coordinator to join the Property and Campus Development Division. You will support a modern, laboratory-dominated portfolio and coordinate maintenance to uphold safety, high performance, and quality standards.

You will report to the Facility Manager and work with engineers, asset and compliance managers. This role is full-time, based in Christchurch, offering salary appropriate to NZ conditions and a pro‑worker lifecycle balance.

Qualifications

• Relevant Vocational, Facilities Management, Building Services Qualification, or experience in Property Operations, Project, Construction or Facilities Management with a strong client focus.
• Experience operating and maintaining commercial, teaching or research buildings.
• Sound understanding of Building Act and Health and Safety Act.
• Understanding of as-builts, floor plans and operating and maintenance manuals.
• Proficient in Microsoft Office.
• Strong organisational and planning skills.

Responsibilities

• Provide a key Property Operations point of contact for University staff and students.
• Coordinate planned and corrective maintenance of University buildings to optimal levels and regulatory requirements.
• Triage, scope and complete daily work requests within service framework timeframes.
• Ensure works meet University quality and design standards.

Education

Vocational Facilities Management Qualification

Tools

Facility management software

Job description

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University of Otago – Christchurch, South Island

The role / Te mahi

Due to the launch of a new facility, this is a rare opportunity to join the University of Otago’s Christchurch campus as a Facilities Coordinator where you will be part of a team responsible for ensuring a safe, vibrant, and high-performing built environment is maintained to the highest standards.

Reporting to the Facility Manager, you will coordinate a building portfolio including very modern, highly serviced and complex laboratory and research facilities.

As a Facilities Coordinator, you will be an important member of the wider Property and Campus Development team and:

• Provide a key Property Operations point of contact for University staff and students.
• Proactively partner with your portfolio to fully understand their current and future requirements regarding the built environment and user needs.
• Anticipate and respond to the needs of a diverse range of facilities and operations.
• Ensure that daily work requests are promptly triaged, scoped and completed within service framework timeframes.
• Coordinate the planned and corrective maintenance of University buildings at their optimum levels and regulatory requirements.
• Ensure that all works carried out meet the University’s quality and design standards.

In addition to the Christchurch based Facilities Manager, you will be supported by an array of property professionals in our Dunedin Campus, such as engineers, asset, project, property, and compliance managers as well as our dedicated Trade Services Team.

The successful applicant will ideally have:

• Relevant Vocational, Facilities Management, Building Services Qualification, or experience (direct or transferable) in Property Operations, Project, Construction or Facilities Management with a strong client focus.
• Experience operating and maintaining commercial, teaching or research buildings.
• A sound understanding of the Building Act and the Health and Safety Act.
• A clear and proven understanding of as-builts, floor plans and operating and maintenance manuals.
• Proficient in the use of facility or asset management software and the Microsoft office suite of applications.
• Strong organisational and planning skills.

While experience in trades disciplines, scientific, research, or medical facilities is highly beneficial to the role, dedication, curiosity, and attention to detail are highly valued for this role.

The Property & Campus Development Division is responsible for the University’s $2 billion built environment, supporting over 4,000 staff and 20,000 students across multiple campuses.

When staff, students, and the public step onto our campuses, they experience a range of learning and research environments, including classrooms, world leading laboratories and libraries.

The dedicated efforts of the Property and Campus Development Division team shape these experiences. We're the physical foundation of the teaching, research, learning and social interaction that takes place at the University, and we're proud of the important role we play.

This is a full-time (37.5 hours), 2-year fixed term position, located in Christchurch.

We offer competitive salary, five weeks’ annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.

You must have the right to live and work in New Zealand to apply for this vacancy.

The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285, per annum.

Ōtākou Whakaihu Waka | University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. We welcome the contributions of staff with diverse backgrounds, experiences, skills, and perspectives.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.