Facilities Coordinator

Canon Business Services ANZ; Auckland; On-site; NZD 52,000 - 72,000; Full time

Benefits offered by this job

Flexible working arrangements

Inclusive culture

Job summary

Canon Business Services ANZ is seeking a Facilities Coordinator on a 12-month fixed-term contract in Auckland's CBD. The role blends front-of-house hospitality, event coordination and facilities administration to ensure meetings, conferences and corporate functions run seamlessly.

You will work with a wide range of stakeholders to deliver a professional and welcoming environment. Key responsibilities include coordinating meetings, managing room bookings, catering, AV, signage, and venue

Qualifications

• Experience in hospitality, corporate events, venue coordination or facilities support.
• Strong customer service and professional, welcoming approach.
• Experience coordinating meetings, events, conferences, or functions.
• Excellent organisational skills and ability to manage competing priorities.
• Confidence working with stakeholders, contractors, caterers and service providers.

Responsibilities

• Coordinate meetings, conferences, corporate events, and executive functions.
• Manage room bookings, event schedules and venue logistics.
• Coordinate catering, audiovisual requirements, signage, and room setup.
• Deliver a professional front-of-house experience for guests, clients, and employees.
• Act as the key point of contact for event attendees and visitor enquiries.
• Support VIP visits and executive meetings.
• Monitor venue presentation and ensure spaces are event-ready.
• Process invoices, purchase requests, and facilities administration tasks.
• Coordinate contractors, service requests, and workplace maintenance activities.
• Support Health & Safety and workplace compliance requirements.

Skills

Hospitality experience

Event coordination

Facilities administration

Customer service

Stakeholder management

Microsoft Office

Booking systems

MS Office Suite

Tools

Microsoft Office Suite

Booking or event management systems

Job description

About Us | M2 M01tou

As a market leader in Business Process Optimisation and IT services for over 20 years, Canon Business Services ANZ helps organisations optimise, automate and transform their operations, setting them up for greater growth. We work collaboratively with customers to get the results they want, delivering bespoke solutions designed to meet and exceed their business needs, overcoming challenges, and freeing them up to focus on what sets them apart.

We2re trusted by industry leaders because of our dedicated customer focus, and agile approaches to solving our clients key challenges. With a commitment to delivering the best service management experience possible, many clients have partnered with us for more than a decade. The solutions we deliver are reliable, scalable, and cost-effective, helping customers to not just get ahead but stay ahead.

When you join Canon Business Services ANZ, you2ll find a rewarding culture that values you. You2ll be empowered to focus on your career progression and turn your goals into reality as an integral part of the group s success.

About the Role | M2 te T6banga

We2re looking for a Facilities Coordinator to join our team on a 12-month fixed-term contract, supporting a leading corporate client in Auckland's CBD. This is a varied role where you2ll help create exceptional experiences for clients, guests, and employees. Combining front-of-house hospitality, event coordination, and facilities administration, you2ll play a key role in ensuring meetings, conferences, and corporate functions run seamlessly. Working alongside the facilities team and a wide range of stakeholders, you2ll organise events, support day-to-day administration and help ensure clients, guests, and employees enjoy a professional and welcoming environment.

Scope of the role includes:

• Coordinate meetings, conferences, corporate events, and executive functions


• Manage room bookings, event schedules and venue logistics


• Coordinate catering, audiovisual requirements, signage, and room setup


• Deliver a professional front-of-house experience for guests, clients, and employees


• Act as the key point of contact for event attendees and visitor enquiries


• Support VIP visits and executive meetings


• Monitor venue presentation and ensure spaces are event-ready


• Process invoices, purchase requests, and facilities administration tasks


• Coordinate contractors, service requests, and workplace maintenance activities


• Support Health & Safety and workplace compliance requirements

About you | M2u

You are an organised and customer-focused person who enjoys being around people and helping things run smoothly behind the scenes. You take pride in delivering a great experience, whether you\u2019re supporting a corporate event, assisting a visitor, or coordinating day-to-day workplace activities. You are comfortable managing multiple priorities, have a good eye for detail, and enjoy building positive relationships with a wide range of stakeholders. You\u2019ll bring a practical, can-do approach to your work, strong communication skills, and a willingness to pitch in wherever needed to support the team and workplace.

Key skills and experience include:

• Experience in hospitality, corporate events, venue coordination or facilities support


• Strong customer service skills with a professional and welcoming approach


• Experience coordinating meetings, events, conferences, or functions


• Excellent organisational skills and the ability to manage competing priorities


• Confidence working with stakeholders, contractors, caterers, and service providers


• Proficiency with Microsoft Office Suite and booking or event management systems


• Ability to manage schedules, documentation, invoices, and operational records


• Availability to support occasional early starts or later finishes to meet event and operational requirements

What2s in it for you | He Aha kei roto mōu

If you enjoy roles that keep you busy, this one delivers. You\u2019ll work with lots of different people, no two days will look quite the same, and you\u2019ll pick up valuable experience across several areas.

We believe in the power of an inclusive and diverse workforce. We trust you will bring your authentic self to work and we will focus on making sure that together, we make a strong contribution to the broader community in which we operate. Where possible, flexible working arrangements are the norm, as we know a better work-life balance can improve your motivation, performance, and productivity.

As an equal opportunity employer focused on strengthening our inclusive culture, all applicants will be considered and we welcome applications from people of all ages, cultures including Māori and Pasifika peoples, abilities, religious beliefs, national origin, sexual orientation and gender identities . Benefits/perks may vary depending on the nature of your employment with Canon Group and the country where you work. All applicants must be eligible to work in the country they are applying to at the time of application.

Looking to join this diverse team? Apply online today!

Kei te hiahia koe ki te hono atu ki tēnei t2bm kanorau? Tonoa 01-ipurangi ināianei!

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