Facilities Admin & Coordination Specialist

Horizon Energy Group (HEG); Wellington; On-site; NZD 45,000 - 65,000; Full time

Job summary

Horizon Energy Group (HEG) – Wellington, North Island, is seeking an organised administrator to support the Trade Services contract at Victoria University of Wellington’s Kelburn Campus. You will handle daily admin tasks, scheduling, invoicing and portal updates to keep the contract aligned and efficient.

Ideal candidates will have experience in trade services or facilities management, strong data-entry accuracy, and the ability to manage multiple tasks in a busy environment while maintaining

Qualifications

• Experience in administration within trade services, facilities management or similar operational environment.
• Fast and accurate data entry with strong attention to detail.

Responsibilities

• Provide daily administrative support including job creation, updates, purchase orders and invoicing.
• Log, allocate and follow up maintenance calls to ensure timely workflow.
• Update Pronto, Pulse and customer portals with job outcomes and documentation.
• Coordinate workloads, collect timesheets, review service dockets and ensure information is complete.
• Assist with coding, data entry, PO follow-ups and creditor processing.

Skills

Administration

Data entry

Communication

Time management

Team collaboration

Tools

Pronto

Pulse

Job description

Horizon Energy Group (HEG) – Wellington, North Island, is seeking an organised administrator to support the Trade Services contract at Victoria University of Wellington’s Kelburn Campus. You will handle daily admin tasks, scheduling, invoicing and portal updates to keep the contract aligned and efficient.

Ideal candidates will have experience in trade services or facilities management, strong data-entry accuracy, and the ability to manage multiple tasks in a busy environment while maintaining