Executive Office & Operations Lead

Generate Investment Holdings Limited; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Generate Investment Holdings Limited in Auckland, NZ, is seeking an experienced Office Manager to run the Auckland office, keep things organized and welcoming, and provide practical support to the Senior Leadership Team.

In this hands-on role you’ll anticipate needs, streamline processes, and use digital tools including approved AI to improve productivity. You’ll manage calendars, travel, supplies, budgets, and events, while fostering a professional workplace culture.

Qualifications

• 3+ years of experience in office management or workplace coordination.
• Proven experience building relationships with senior roles.
• Excellent written and verbal communication.
• Strong organisation, prioritisation and event coordination.
• Commercial sense for managing suppliers and expenditure.
• Proficient in creating clear, concise reports and presentations.
• Proactive problem solving and interest in continuous improvement.
• Comfort with digital tools and approved AI tools.

Responsibilities

• Office management: maintain professional, welcoming office and manage supplies, maintenance.
• Senior Leadership Support: manage calendars, reports, travel.
• Supplier & Cost Management: manage key suppliers and budgets.
• Events: plan and deliver conferences, team events, offsites.
• General Administration: manage phones, attendance, couriers, travel.
• Continuous Improvement: use Generate-approved AI tools to improve productivity.

Skills

Office management

Executive support

Communication

Organisation

Event coordination

Problem solving

AI tools

Supplier management

Tools

MS Office

AI tools

Job description

Generate Investment Holdings Limited in Auckland, NZ, is seeking an experienced Office Manager to run the Auckland office, keep things organized and welcoming, and provide practical support to the Senior Leadership Team.

In this hands-on role you’ll anticipate needs, streamline processes, and use digital tools including approved AI to improve productivity. You’ll manage calendars, travel, supplies, budgets, and events, while fostering a professional workplace culture.