Executive Personal Assistant to Health Leaders

CGR Services; Christchurch; On-site; NZD 70,000 - 100,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive and administrative support to the General Manager and Director of Allied Health. This is a full-time permanent role within Older Persons Health & Rehabilitation, offering the opportunity to influence leadership and service delivery.

You will manage calendars, travel, governance papers and forums, coordinate meetings and papers, and safeguard confidential information

Qualifications

• Proven experience in a Personal Assistant or senior administrative support role.
• Experience supporting senior leaders and managing confidential and sensitive information.
• Excellent organisation, planning and time-management skills.
• Advanced Microsoft Office skills, including Outlook, Word and Excel, with confidence using AI tools to improve efficiency and productivity.
• Excellent written and verbal communication skills.
• Strong relationship management and interpersonal skills.
• The ability to anticipate needs, use initiative and work proactively.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• A professional, calm and solutions-focused approach.

Responsibilities

• Managing complex calendars, correspondence, rosters, travel arrangements and meeting requirements
• Coordinating governance and operational meetings, including agendas, papers, minutes and action tracking
• Providing dedicated support to the Director of Allied Health, including coordination of forums, governance meetings and workforce initiatives
• Preparing reports, presentations, briefing documents and other executive information
• Maintaining accurate document and information management systems
• Managing sensitive and confidential information with discretion and professionalism
• Acting as a key liaison point between senior leaders and a wide range of internal and external stakeholders
• Supporting recruitment, onboarding, workshops, planning events and other leadership initiatives
• Identifying opportunities to improve administrative processes and ways of working

Skills

Calendar management

Executive support

Stakeholder management

Communication skills

AI tools for productivity

Tools

Microsoft Office Suite

Outlook

Job description

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive and administrative support to the General Manager and Director of Allied Health. This is a full-time permanent role within Older Persons Health & Rehabilitation, offering the opportunity to influence leadership and service delivery.

You will manage calendars, travel, governance papers and forums, coordinate meetings and papers, and safeguard confidential information