Executive Medical Services Personal Assistant

New Zealand Government Joba; New Zealand; Remote; NZD 55,000 - 90,000; Full time

Job summary

Health New Zealand - Te Whatu Ora Lakes in Tauranga Hospital is seeking a highly organised Personal Assistant to support Medical Services Service Leaders. The role requires proactive diary and communications management in a fast-paced hospital environment.

You will coordinate reporting, support financial tracking, and oversee workforce administration, including recruitment, orientation and leave, with strong MS Office skills and a keen eye for detail.

Qualifications

• Experienced administrator or Personal Assistant in a busy environment.
• Proactive, methodical and confidential in handling information.
• Experience with recruitment processes is an advantage (Microster, WebPAS, rCP or Oracle).
• Strong MS Office skills and attention to detail.

Responsibilities

• Coordinate information required for reporting, submissions and service activities.
• Support financial tracking, reporting and applications, including Capex and Learning Investment processes.
• Provide workforce administration support, including recruitment, interviews, appointments, orientation, leave and Microster processes.
• Manage complex and competing diary requirements and coordinate meetings, agendas, papers, actions and follow up.
• Manage correspondence and ensure matters are directed and followed up appropriately.

Skills

Excellent organisational skills

Communication skills

Ability to prioritise

Education

Level 3 qualification

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Health New Zealand - Te Whatu Ora Lakes in Tauranga Hospital is seeking a highly organised Personal Assistant to support Medical Services Service Leaders. The role requires proactive diary and communications management in a fast-paced hospital environment.

You will coordinate reporting, support financial tracking, and oversee workforce administration, including recruitment, orientation and leave, with strong MS Office skills and a keen eye for detail.