Personal Assistant | Burwood Hospital

CGR Services; Christchurch; On-site; NZD 70,000 - 100,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive and administrative support to the General Manager and Director of Allied Health. This is a full-time permanent role within Older Persons Health & Rehabilitation, offering the opportunity to influence leadership and service delivery.

You will manage calendars, travel, governance papers and forums, coordinate meetings and papers, and safeguard confidential information

Qualifications

• Proven experience in a Personal Assistant or senior administrative support role.
• Experience supporting senior leaders and managing confidential and sensitive information.
• Excellent organisation, planning and time-management skills.
• Advanced Microsoft Office skills, including Outlook, Word and Excel, with confidence using AI tools to improve efficiency and productivity.
• Excellent written and verbal communication skills.
• Strong relationship management and interpersonal skills.
• The ability to anticipate needs, use initiative and work proactively.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• A professional, calm and solutions-focused approach.

Responsibilities

• Managing complex calendars, correspondence, rosters, travel arrangements and meeting requirements
• Coordinating governance and operational meetings, including agendas, papers, minutes and action tracking
• Providing dedicated support to the Director of Allied Health, including coordination of forums, governance meetings and workforce initiatives
• Preparing reports, presentations, briefing documents and other executive information
• Maintaining accurate document and information management systems
• Managing sensitive and confidential information with discretion and professionalism
• Acting as a key liaison point between senior leaders and a wide range of internal and external stakeholders
• Supporting recruitment, onboarding, workshops, planning events and other leadership initiatives
• Identifying opportunities to improve administrative processes and ways of working

Skills

Calendar management

Executive support

Stakeholder management

Communication skills

AI tools for productivity

Tools

Microsoft Office Suite

Outlook

Job description

Christchurch- Burwood Hospital - Older Persons Health & Rehabilitation / Allied Health * Full-time permanent position working 40 hours per weekHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders. Are you an experienced Personal Assistant who thrives in a busy, complex environment and enjoys supporting senior leaders to achieve their goals? We are looking for a highly organised and proactive Personal Assistant to provide high-level executive and administrative support to the General Manager and Director of Allied Health.

This is a key role within Older Persons Health & Rehabilitation and the wider Hospital and Specialist Services portfolio, supporting leadership across Older Persons Health, Rehabilitation Services, Allied Health, Community Services and associated clinical programmes.

About the role

As Personal Assistant, you will provide trusted and proactive support to two senior leaders, ensuring they are well organised, informed and able to focus on strategic and operational priorities.

Your responsibilities

• Managing complex calendars, correspondence, rosters, travel arrangements and meeting requirements
• Coordinating governance and operational meetings, including agendas, papers, minutes and action tracking
• Providing dedicated support to the Director of Allied Health, including coordination of forums, governance meetings and workforce initiatives
• Preparing reports, presentations, briefing documents and other executive information
• Maintaining accurate document and information management systems
• Managing sensitive and confidential information with discretion and professionalism
• Acting as a key liaison point between senior leaders and a wide range of internal and external stakeholders
• Supporting recruitment, onboarding, workshops, planning events and other leadership initiatives
• Identifying opportunities to improve administrative processes and ways of working

About you

You will be an experienced senior administrator or Personal Assistant who is confident working with senior leaders and managing competing priorities in a complex environment. You will bring :

• Proven experience in a Personal Assistant or senior administrative support role
• Experience supporting senior leaders and managing confidential and sensitive information
• Excellent organisation, planning and time-management skills
• Advanced Microsoft Office skills, including Outlook, Word and Excel, with confidence using AI tools to improve efficiency and productivity
• Excellent written and verbal communication skills
• Strong relationship management and interpersonal skills
• The ability to anticipate needs, use initiative and work proactively
• Strong attention to detail and the ability to manage multiple priorities and deadlines
• A professional, calm and solutions-focused approach

It would be an advantage if you have

• Experience working within Health New Zealand or the wider health sector
• Knowledge of rehabilitation, community, older persons health or Allied Health services
• Experience supporting governance processes, senior leadership forums or complex meetings

Why join us?

This is an opportunity to make a real contribution behind the scenes, supporting leaders who play an important role in delivering high-quality services to patients, whānau and our communities. If you are an accomplished Personal Assistant who enjoys being the person who keeps things organised, anticipates what is needed and makes it easier for senior leaders to succeed, we would love to hear from you.

Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.