Executive Personal Assistant to Director - Auckland

New Zealand Government; Auckland; Hybride; NZD 75 217 000 - 90 922 000; Plein temps

Résumé du poste

Auckland City VICA BEAUTY SPA LIMITED is seeking a Personal Assistant for a full-time, permanent role in Auckland, NZ. The position offers 30 hours per week (Mon–Fri) at NZ$35.00 per hour.

The role includes managing the Director’s diary, organising meetings and travel, preparing routine correspondence and reports, coordinating contacts, maintaining confidential records, and providing general administrative support.

Qualifications

• Diploma or higher qualification or equivalent experience.
• At least three years of relevant work experience.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Ability to liaise professionally with staff, suppliers and business contacts.

Responsabilités

• Managing the Director’s diary, appointments, meetings and daily schedule.
• Organising meetings, business appointments and travel arrangements as required.
• Researching information and preparing routine correspondence, emails, reports and other documents for the Director, including taking and transcribing dictation where required.
• Liaising with staff, suppliers, service providers and other business contacts on behalf of the Director.
• Coordinating supplier enquiries, appointments, deliveries and other business arrangements.
• Maintaining confidential files, business documents and records.
• Attending meetings where required, taking notes and following up agreed actions.
• Screening and responding to routine calls, emails and enquiries and referring important matters to the Director and maintaining records.
• Monitoring deadlines and outstanding matters and following up as required.
• Providing general administrative and organisational support to the Director.

Connaissances

Diary management

Time management

Verbal communication

Written communication

Formation

Diploma or higher qualification

Description du poste

Auckland City VICA BEAUTY SPA LIMITED is seeking a Personal Assistant for a full-time, permanent role in Auckland, NZ. The position offers 30 hours per week (Mon–Fri) at NZ$35.00 per hour.

The role includes managing the Director’s diary, organising meetings and travel, preparing routine correspondence and reports, coordinating contacts, maintaining confidential records, and providing general administrative support.