Executive Assistant, Workplace Experience & Facilities Coordinator

Schneider Electric; Auckland; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Schneider Electric in Auckland, New Zealand, is seeking an Executive Assistant, Workplace Experience & Facilities Coordinator on a 12‑month fixed‑term contract. This role partners with the Country President and NZ Leadership Team to shape employee experience, support priorities and foster an engaging workplace culture.

You will provide executive support, coordinate facilities, events and onboarding, oversee operations, and help drive Health, Safety and Wellbeing initiatives while maintaining

Qualifications

• Experience providing executive support to senior leaders in a fast-paced environment.
• Experience working within a large or matrixed organisation.
• Strong organisational skills with the ability to manage multiple priorities.
• A natural relationship builder who thrives at the centre of the business.
• Ability to handle confidential information with discretion.
• Proactive mindset focused on continuous improvement and outcomes.
• High attention to detail and a passion for exceptional workplace experiences.

Responsibilities

• Provide executive support to the Country President and NZ Leadership Team, including diary management, travel coordination and expense management.
• Champion employee engagement initiatives and contribute to a positive and inclusive workplace experience.
• Coordinate internal events, communications and activities that strengthen connection and culture across New Zealand.
• Support onboarding and employee lifecycle activities to ensure a positive experience from day one.
• Oversee day-to-day office operations, facilities and vendor relationships to ensure a safe, welcoming and productive workplace.
• Promote and support Health, Safety and Wellbeing initiatives with a safety-first mindset.
• Provide guidance on company processes, policies and governance while maintaining confidentiality.
• Support local fleet-related activities and escalations as required.
• Manage purchasing, invoicing, vendor engagement and other business operations.

Skills

Executive support

Stakeholder management

Organisational skills

Relationship building

Discretion

Proactive mindset

Attention to detail

Job description

Executive Assistant, Workplace Experience & Facilities Coordinator

12-Month Fixed-Term Contract

Auckland, New Zealand

We're looking for a proactive and highly organised Executive Assistant, Workplace Experience & Facilities Coordinator to join our team in Auckland on a 12-month fixed-term contract.

In this exciting and highly visible role, you'll partner closely with our Country President and New Zealand Leadership Team, helping to shape the employee experience, support key business priorities, and create an engaging workplace culture.

This role offers a unique blend of executive support, workplace experience, facilities coordination, employee engagement and business operations. No two days will be the same. You'll play a central role in connecting people, coordinating priorities, and ensuring our workplace and leadership teams operate effectively.

At Schneider Electric, we're committed to creating a workplace where people can thrive. We embrace flexible working, foster an inclusive and collaborative culture, and encourage our employees to take ownership of their growth and development. This is a fantastic opportunity to build meaningful relationships across the business while gaining exposure to senior leadership and strategic initiatives.

What You'll Be Doing

• Provide executive support to the Country President and New Zealand Leadership Team, including diary management, travel coordination and expense management.
• Champion employee engagement initiatives and contribute to a positive and inclusive workplace experience.
• Coordinate internal events, communications and activities that strengthen connection and culture across New Zealand.
• Support onboarding and employee lifecycle activities to ensure a positive experience from day one.
• Oversee day-to-day office operations, facilities and vendor relationships, ensuring a safe, welcoming and productive workplace.
• Promote and support Health, Safety and Wellbeing initiatives, leading with a safety-first mindset.
• Provide guidance on company processes, policies and ways of working while maintaining strong governance and confidentiality standards.
• Support local fleet-related activities and escalations as required.
• Manage purchasing, invoicing, vendor engagement and other business operational activities.

About You

• Experience providing executive support to senior leaders in a fast-paced environment.
• Experience working within a large or matrixed organisation will be highly regarded.
• Exceptional organisational skills with the ability to manage multiple priorities effectively.
• A natural relationship builder who enjoys working at the centre of the business and supporting others to succeed.
• Strong stakeholder management, communication and interpersonal skills.
• The ability to work independently, exercise sound judgement and handle confidential information with discretion.
• A proactive mindset with a focus on continuous improvement and delivering great outcomes.
• High attention to detail and a passion for creating exceptional workplace experiences.

Why Schneider Electric?

• Work directly with the Country President and Leadership Team, gaining valuable insight into business strategy and decision-making.
• Build experience across executive support, workplace experience, employee engagement, culture and business operations.
• Join a collaborative, inclusive and people-focused culture where your contributions are valued.
• Gain exposure to diverse projects, leadership initiatives and cross-functional collaboration.
• Enjoy the flexibility of a hybrid work environment that supports both personal and professional success.
• Explore future career opportunities within a global organisation that actively supports career development, continuous learning and internal mobility.

All applicants must have full work rights in New Zealand.

Rewards designed for you

Our Total Rewards is our way of saying: We see you and we value you. It’s more than just pay and benefits—it’s a meaningful investment in you. It is designed to help you perform, grow, feel safe, and elevate your potential. The package helps you care for yourself and your family, plan your future, grow your skills and career, collaborate in an inclusive workplace, and contribute to your community. At Schneider Electric, we’re here for what matters most to you. Discover more at our Career Page.

* Country-specific programs and initiatives may be available.

We are looking for Impact Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate Impact Makers and believe everyone has the potential to be one.

Become an Impact Maker with Schneider Electric – apply today!

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here.

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.