Executive Assistant to Senior Leadership - Public Sector

JobSpace; Christchurch; On-site; NZD 67,000 - 75,000; Full time

Job summary

Christchurch Men's Prison in New Zealand seeks a Personal Assistant to provide high-level executive support to the General Manager and leadership team. You will manage complex diaries, inboxes, arrange meetings and events, prepare agendas, and record minutes, contributing to efficient operations and public safety.

With discretion, strong IT skills, and excellent communication, you will act as a central point of contact for internal and external stakeholders, helping streamline processes and

Qualifications

• Proven administration experience with strong knowledge of office processes and digital tools.
• Experience with calendar and inbox management, meetings, and minute-taking.
• Excellent communication and interpersonal skills with discreet handling of confidential information.

Responsibilities

• Manage complex diaries and inboxes for the General Manager and leadership team.
• Coordinate meetings and events, prepare agendas and record minutes.
• Organise site functions and support development of reports and presentations.
• Act as central point of contact for internal and external stakeholders and streamline processes.

Skills

Administration

Microsoft 365

Diary management

Stakeholder communication

Problem-solving

Independent & team work

Tools

Microsoft 365

Job description

Christchurch Men's Prison in New Zealand seeks a Personal Assistant to provide high-level executive support to the General Manager and leadership team. You will manage complex diaries, inboxes, arrange meetings and events, prepare agendas, and record minutes, contributing to efficient operations and public safety.

With discretion, strong IT skills, and excellent communication, you will act as a central point of contact for internal and external stakeholders, helping streamline processes and