Executive Assistant to General Manager — Part-Time

Department of Corrections; Dunedin; On-site; NZD 67,000 - 75,000; Full time

Job summary

Department of Corrections, Otago Corrections Facility, is seeking a part-time Personal Assistant to join the senior leadership team and provide high-quality executive support in a fast-paced environment. Based at Otago Corrections Facility, you will manage diaries, coordinate meetings, prepare agendas and minutes, and support reports and presentations while maintaining discretion.

This part-time role offers 40 hours per fortnight, with Thursdays and Fridays plus alternate Wednesdays, and a pro

Qualifications

• Proven administration experience with office processes and digital tools.
• Strong discretion with confidential information.
• Excellent communication and interpersonal skills.
• Full, clean NZ driver's licence.
• Ability to work independently and as part of a team.

Responsibilities

• Manage complex diaries and inboxes for the senior leadership team.
• Coordinate meetings, agendas and minutes for panels and meetings.
• Organise site functions and prepare reports/presentations.
• Act as central point of contact for internal and external stakeholders.
• Proactively identify process improvements and streamline ways of working.

Skills

Discretion

Administration

MS 365

Tech-savvy

Communication

Teamwork

Diary management

Organizational skills

Driver's license

Tools

Microsoft 365 Suite

Job description

Department of Corrections, Otago Corrections Facility, is seeking a part-time Personal Assistant to join the senior leadership team and provide high-quality executive support in a fast-paced environment. Based at Otago Corrections Facility, you will manage diaries, coordinate meetings, prepare agendas and minutes, and support reports and presentations while maintaining discretion.

This part-time role offers 40 hours per fortnight, with Thursdays and Fridays plus alternate Wednesdays, and a pro