Executive Assistant to General Manager — Part-Time, Public Safety

Department of Corrections NZ

Otago

On-site

NZD 67,000 - 75,000

Part time

3 days ago

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Job summary

Department of Corrections NZ at Otago Corrections Facility is seeking an experienced executive assistant to provide high-quality support to the General Manager and leadership team. The role requires managing complex diaries, coordinating meetings, and preparing agendas and minutes in a fast-paced public sector environment.

This part-time position (40 hours per fortnight) covers Thursdays and Fridays, with every alternate Wednesday.

Qualifications

High level of discretion when handling confidential information.
Proven administration experience with office processes and digital tools, including Microsoft 365.
Confidence using technology and ability to support others with IT needs.
Excellent communication and interpersonal skills, professional manner.
Ability to work independently and as part of a team, contributing to outcomes.
Strong organisational skills, ability to prioritise and meet deadlines.
Resilience in changing environments and pragmatic problem solving.
Alignment with departmental values and integrity in work.
NZ Driver's Licence (full).
NZ citizenship or NZ Resident Permit holder or Australian citizen/resident with visa.

Responsibilities

Manage complex diaries and inboxes for the General Manager and leadership team.
Coordinate meetings and events, prepare agendas and record minutes.
Organise site functions and support development of reports/presentations.
Act as central contact for internal and external stakeholders; streamline processes.
Balance multiple priorities in a fast-paced public sector environment.