Executive Assistant to the General Manager (Part-Time)

Clutha NZ; Otago; On-site; NZD 67,000 - 75,000; Part time

Job summary

Ara Poutama Aotearoa - Department of Corrections is seeking a Personal Assistant at Otago Corrections Facility to provide executive support to the senior leadership team. You will manage complex diaries, prepare agendas, coordinate meetings, and deliver high-quality admin services in a fast-paced public safety environment.

This part-time role requires discretion, strong IT skills (Microsoft 365), and the ability to multitask while building trusted relationships across the department.

Qualifications

• High level of discretion with confidential information.
• Proven administration experience with office processes and digital tools (Microsoft 365).
• Confident with technology and adapting to new systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team, meeting deadlines.

Responsibilities

• Provide high-quality executive support to the General Manager and senior leadership.
• Manage complex diaries and inboxes, coordinate meetings and events.
• Prepare agendas, record minutes, and produce reports/presentations.
• Be the central point of contact for internal/external stakeholders.
• Identify workflow improvements and streamline processes.

Skills

Discretion

Administration experience

Microsoft 365

Technology literacy

Communication skills

Teamwork

Organisational skills

Problem solving

Values alignment

NZ Driver's Licence

Job description

Ara Poutama Aotearoa - Department of Corrections is seeking a Personal Assistant at Otago Corrections Facility to provide executive support to the senior leadership team. You will manage complex diaries, prepare agendas, coordinate meetings, and deliver high-quality admin services in a fast-paced public safety environment.

This part-time role requires discretion, strong IT skills (Microsoft 365), and the ability to multitask while building trusted relationships across the department.