Executive Assistant – Part-Time to General Manager

Department of Corrections NZ; Milton; On-site; NZD 67,000 - 75,000; Part time

Job summary

The Department of Corrections NZ at Otago Corrections Facility seeks an experienced Personal Assistant to provide high‑quality executive support to the senior leadership team. You will manage complex diaries and inboxes, coordinate meetings and events, prepare agendas, and record minutes in a fast‑paced public safety environment.

This permanent, part‑time role totals 40 hours per fortnight (Thursdays and Fridays, plus every alternate Wednesday).

Qualifications

• High level of discretion with confidential information
• Proven administration experience and office processes
• Strong problem-solving and organizational skills
• Proficiency with Microsoft 365 and digital tools

Responsibilities

• Manage complex diaries and inboxes
• Coordinate meetings and events, prepare agendas, record minutes
• Liaise with internal/external stakeholders and support leadership
• Prepare reports and presentations, organise site functions
• Identify process improvements and streamline ways of working

Skills

Discretion/Confidentiality

Executive support

Communication

Organisational skills

Tools

Microsoft 365

Job description

The Department of Corrections NZ at Otago Corrections Facility seeks an experienced Personal Assistant to provide high‑quality executive support to the senior leadership team. You will manage complex diaries and inboxes, coordinate meetings and events, prepare agendas, and record minutes in a fast‑paced public safety environment.

This permanent, part‑time role totals 40 hours per fortnight (Thursdays and Fridays, plus every alternate Wednesday).