Executive Assistant to Chief People Officer – Strategic Support

New Zealand Government; Wellington; On-site; NZD 79,000 - 87,000; Full time

Benefits offered by this job

Life cover

Critical illness protection

Discounted insurances

Free will services

Job summary

NZ Defence Force is seeking an experienced Senior Executive Assistant to provide elite executive support to the Chief People Officer. The role requires managing a busy diary, travel, meetings, and briefing packs while safeguarding confidentiality and delivering timely, high-quality output.

You will build strong relationships across NZDF and with external partners, provide proactive support, and operate with strong discernment in a fast-paced environment.

Qualifications

• Significant experience supporting senior executives or leaders.
• Proven ability to manage complex diaries and executive workloads.
• Excellent stakeholder management and relationship-building skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Experience handling highly confidential and sensitive information.
• Outstanding organisational skills and attention to detail.

Responsibilities

• Manage a complex executive diary, inbox and competing priorities.
• Coordinate travel, meetings, briefings and executive engagements.
• Prepare briefing packs, reports and executive correspondence.
• Monitor actions and commitments to ensure timely delivery.
• Coordinate high-level events, functions and stakeholder engagements.
• Build effective relationships across NZDF and external networks.
• Provide trusted advice and proactive support to the CPO.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Diary management

Stakeholder management

Written communications

Verbal communications

MS Office

Outlook

Word

Excel

PowerPoint

Confidential handling

Organisational skills

Judgement & discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

NZ Defence Force is seeking an experienced Senior Executive Assistant to provide elite executive support to the Chief People Officer. The role requires managing a busy diary, travel, meetings, and briefing packs while safeguarding confidentiality and delivering timely, high-quality output.

You will build strong relationships across NZDF and with external partners, provide proactive support, and operate with strong discernment in a fast-paced environment.