Executive Support

Marketplace; Nelson; Hybrid; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Fully funded life cover up to $300,000

Disability and critical illness cover

Discounted insurances

Free will services

Savings schemes for Defence community

Mortgage guidance

Job summary

NZ Defence Force in Nelson seeks an experienced executive support professional to back the Base Commander and leadership team. The role involves managing diaries, coordinating meetings and travel, and preparing professional reports, briefings and communications.

You will support HQ operations, maintain key documents and policies, and foster strong relationships with stakeholders. A proactive, organised approach is essential in a fast-paced defence environment.

Qualifications

• Experience providing administrative or executive support and managing competing priorities.
• Strong communication and relationship-building skills across organisational levels.
• A proactive, adaptable approach with initiative and good judgement.
• Proficiency with Microsoft Office and digital systems; quick learner of new tools.

Responsibilities

• Provide high-quality executive support to Base Commander and leadership team.
• Manage diaries, meetings, travel and correspondence; prepare reports and briefings.
• Coordinate office systems and administrative processes for HQ operations.
• Maintain policies, procedures and key documentation; manage information flow.

Skills

Executive support

Diary management

Meetings coordination

Travel arrangements

Communication

Microsoft Office

Tools

Microsoft Office

Job description

# Executive Support at NZ Defence Force, Nelson - Marlborough## Mō tēnei tūranga mahi | About this role**Mō te tūnga | About the role**Join a busy and professional headquarters team where you'll provide executive support to the Base Commander and leadership team. This varied role is central to keeping operations running smoothly through effective coordination, communication and administrative support. Working within a close-knit team, you'll build strong relationships across the Base while contributing to a uniquely rewarding environment.**Key responsibilities of this role include:*** Providing high-quality executive support, managing diaries, meetings, travel and correspondence.* Preparing professional reports, presentations, briefings and other communications.* Coordinating office systems and administrative processes to support the smooth running of headquarters.* Maintaining organisational policies, procedures and key documentation.* Building strong relationships with stakeholders and facilitating effective communication across the team.* Contributing to the efficient operation of the office through effective information management, administration and operational support.This role is based in Woodbourne. Once you have undergone training and are up to speed, flexible working arrangements can be discussed.Applications may be reviewed upon receipt. It is advised to apply early to avoid disappointment, as this role may close ahead of time due to a high volume of applicants**.****Ngā pūkenga me ngā wheako | Skills and Experience**You'll play an integral role within a collaborative team where professionalism, positivity and a proactive approach are highly valued.**To be successful in this role, you'll bring:*** Experience providing administrative or executive support, with the ability to manage competing priorities and stay one step ahead.* Strong communication and relationship-building skills, with confidence engaging across all levels of an organisation.* A proactive, adaptable approach, using initiative and sound judgement to achieve positive outcomes.* Proficiency with Microsoft Office and a range of digital systems, along with the ability to quickly learn new tools and processes.* A customer-focused mindset, excellent attention to detail, and the ability to remain calm, organised and professional in a fast-paced environment.This opportunity would suit someone with a strong PA/EA mindset who enjoys being the go-to person, takes pride in delivering exceptional support, and thrives in a busy and dynamic environment.**Nōu te rourou | What's in it for you**Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.**Me pēhea te tuku tono | How to Apply**Applications close on **Monday 9 November 2026**.Use the links on this page where you'll be directed to the Defence Careers website.**Please Note:*** All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.* Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.* Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.NZDF Contractors – please apply via the Defence Careers website.NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.**Please Note:**To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:Higher Level Security Clearance* You **must** be a New Zealand citizen **or** you must hold New Zealand Permanent Residence **or** have a current New Zealand Residency Class Visa.* At minimum, you **must** hold New Zealand Permanent Residence **or** have a current New Zealand Residency Class Visa, **and** you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.* You **must** have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.## Ngā taipitopito tūranga mahi | Job details| | || --- | --- || Employer: | NZ Defence Force || Location: | Nelson - Marlborough || Position type: | Ongoing - Full Time || Category: | Administration || Date listed: | 30-Oct-2026 || Salary range: | N/A || Closing date: | 09-Nov-2026 || Reference: | NZ/DF-2610053 || Attachment: | No File Attached || File links: | || Website: | www.nzdf.mil.nz/ |Note: You may be redirected to the employer's careers website.