Executive Assistant (Healthcare Admin) (ID: 704528)

PERSOL; Otago; On-site; NZD 60,000 - 75,000; Full time

Job summary

PERSOL is seeking an Executive Assistant to support operations within our healthcare administration team in Otago, New Zealand. The role covers billing review, procurement, inventory management, and daily schedule updates for operating theatres.

You will liaise with vendors, nursing staff, and HR to ensure accurate processing and timely reporting. The ideal candidate holds a diploma and has around two years of administrative experience, with the ability to work independently and efficiently in a

Qualifications

• Diploma is required.
• Two years of administrative/clerical experience preferred.
• Ability to work independently and efficiently.

Responsibilities

• Verify daily surgery charges for patients, ensuring accuracy with the billing system.
• Collaborate with vendors and nursing staff to resolve billing discrepancies.
• Initiate requests to the Business Office for charge adjustments.
• Assist in procurement of Operating Theatre supplies and equipment.
• Manage full purchasing process: quotations, requests, deliveries, invoices.
• Monitor inventory levels and coordinate orders with departments.
• Track CAPEX and OPEX utilization in the area.
• Update Operating Theatre listing schedule for surgeons daily.
• Maintain charge forms and codes in the OTRS system.
• Order pantry and stationary supplies and maintain stock levels.
• Generate and print implant cards for surgeries.
• Prepare and submit AOH and EHOT claim forms for HR processing.

Skills

Administrative support

Independent worker

Vendor coordination

Education

Diploma holder

Job description

Our esteemed client is looking for Executive Assistant

Job Responsibilities:

• Verify daily surgery charges for patients, ensuring accuracy and proper interfacing with the billing system.

• Collaborate with vendors and nursing staff to resolve any billing discrepancies.

• Initiate requests to the Business Office for any necessary charge adjustments.

• Assist in the procurement of Operating Theatre supplies and equipment, including consignment and blanket order purchases.

• Manage the full purchasing process: obtaining quotations, raising purchase requests, coordinating deliveries, and processing invoices.

• Monitor inventory levels for both stock and non-stock items, collaborating with relevant departments for projections and orders.

• Track and manage both CAPEX and OPEX utilization in the designated area.

• Update the Operating Theatre listing schedule for surgeons on a daily basis.

• Maintain charge forms and codes within the Operating Theatre Reporting System (OTRS).

• Order pantry and stationary supplies, ensuring stock levels are maintained.

• Generate and print implant cards for pertinent surgeries.

• Prepare and submit AOH and EHOT claim forms for HR processing.

Requirement:

• Diploma Holder

• Preferably with 2 years of experience in administrative and clerical roles

• Ability to work independently and efficiently.