Executive Assistant - Group CEO

Origin Talent; New Zealand; On-site; NZD 100,000 - 160,000; Full time

Job summary

Origin Talent is seeking an experienced Executive Assistant to provide proactive, confidential, high-level support to our CEO. This permanent, full-time role offers exposure to board-level responsibilities, senior leadership, and strategic projects within a large, dynamic organisation.

You will manage calendars, emails and travel; prepare reports and presentations; coordinate meetings and board materials; support governance activities and strategic initiatives while overseeing office operations.

Qualifications

• Minimum 5+ years’ experience as an Executive Assistant at C-suite or Group level in a large, fast-paced environment.
• Experience supporting a CEO, Managing Director or Board Chair.
• Ability to handle confidential information with absolute professionalism.
• Strong attention to detail, time management and prioritisation skills.

Responsibilities

• Calendar, email, and travel management.
• Preparing reports, presentations and documentation.
• Coordinating meetings, events and key deadlines.
• Liaising with internal and external stakeholders.
• Prepare and coordinate board papers, agendas, and senior leadership meeting packs.
• Support with financial reporting, contracts, compliance, and governance activities.
• Assist with strategic projects, planning sessions, and executive off-sites.
• Oversee office administration and facilities management at the corporate office.

Skills

Calendar management

Email management

Meeting coordination

Confidentiality

Microsoft Office

Advanced Excel

Business acumen

Financial literacy

Project coordination

Strategic projects

Governance

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking an experienced and highly professional Executive Assistant to provide proactive, confidential, and high-level support to a CEO. This is a pivotal role within a large, complex organisation, offering exposure to board-level responsibilities, senior leadership, and strategic projects. As a recruitment agency partnering with a range of high-performance organisations, we’re always on the lookout for exceptional Executive Assistants who thrive in fast‑paced, high‑trust environments – and with similar opportunities expected in the coming weeks, we’re also welcoming expressions of interest from EAs ready for their next move.

About the Role:

We’re looking for experienced Executive Assistants who are confident, organised, and thrive in dynamic environments. You’ll be someone who enjoys being one step ahead and takes pride in your work.

Your responsibilities would include:

• Calendar, email, and travel management
• Preparing reports, presentations, and documentation
• Coordinating meetings, events, and key deadlines
• Liaising with internal and external stakeholders
• Prepare and coordinate board papers, agendas, and senior leadership meeting packs.
• Support with financial reporting, contracts, compliance, and governance activities.
• Assist with strategic projects, planning sessions, and executive off‑sites.
• Oversee office administration and facilities management at the corporate office.

About You:

You’ll ideally have:

• Minimum 5+ years’experience as an Executive Assistant at C‑suite or Group level, ideally within a large, fast‑paced, complex environment.
• Experience supporting a CEO, Managing Director, or Board Chair
• Experience with a group CEO would be beneficial
• Ability to handle confidential information with absolute professionalism
• Strong attention to detail, time management, and prioritisation skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Confidence working across multiple business areas and managing stakeholder relationships
• Strong business acumenandcommercial awareness
• Experience working in a complex, fast‑paced environment.
• Advanced Excel skills for data handling and reporting
• Strong financial literacyand commercial awareness.
• A forward‑thinking and analytical mindset
• The capability to ensure projects and programmes stay on track
• Proven experience managing and coordinating projects

What’s on Offer

• A full-time - Permanent role
• A unique opportunity to partner closely with the CEO and SLT in ahigh-impact, trusted role.
• Involvement instrategic projects.
• Play a pivotal role within a growing company.
• A supportive, professional environment where your contribution is valued.

If you are an accomplished EA looking for your next challenge at Group level, we’d love to hear from you.

About Origin Talent

We’re a specialist recruitment agency for temp, contract, and permanent business support roles, focused on offering tailored, people‑first solutions for candidates and clients alike.