Executive Assistant | Wellington

CGR Services; Wellington; On-site; NZD 79,000 - 96,000; Full time

Job summary

MSD in Wellington is seeking an experienced Executive Assistant to join a busy leadership team. You will manage complex diaries, emails and information flows for the General Manager, coordinate meetings and logistics, and provide trusted support to enable strategic and operational priorities.

Working in a values-driven environment, you will liaise with senior leaders and partners, exercise sound judgement and discretion, and help ensure high-quality services to New Zealanders.

Qualifications

• Experience providing GM-level executive support.
• Excellent written and verbal communication with meticulous attention to detail.
• Advanced diary, meeting, and information management skills.
• Ability to maintain confidentiality and exercise sound judgement.

Responsibilities

• Manage complex diaries, meetings, and information for the GM.
• Coordinate meetings, correspondence, and logistics to ensure timely decisions.
• Support leaders and teams to prioritise strategic and operational work.
• Engage with stakeholders to progress priorities on the GM's behalf.

Skills

Executive support

Diary management

Stakeholder engagement

Discretion

Communication

Organisation

Job description

Permanent office based role

Based at National Office in Wellington

About the role | Mō te tūnga

You will be part of a busy, values-driven leadership environment, working closely with senior leaders and wider business groups. The Executive Assistant plays a critical role in enabling leaders and teams to focus on strategic and operational priorities, our people, our partners, and the delivery of high-quality services to New Zealanders. This is a varied and fast-paced role that requires initiative, sound judgement, discretion, and strong organisational capability.

You will provide advanced executive diary and information management, supporting the GM to focus on their highest priority strategic and operational work. Using sound judgement and situational awareness, you will prioritise time and activity to ensure the right meetings happen at the right time and that critical people, issues, and decisions receive appropriate focus. You will proactively manage complex diaries, meetings, correspondence, and logistics, anticipating issues and responding effectively to changing priorities. As a trusted point of contact, you will support the GM and their leadership team by coordinating information, enabling effective decision making, and confidently engaging with stakeholders to progress work on the GM's behalf.

What you bring | Ōu pūmanawatanga

• Excellent written and verbal communication skills with meticulous attention to detail
• Advanced Situational awareness skills – ability to identify potential risks and issues, evaluate information and apply discretion to make quality judgements, decisions and appropriate responses
• Advanced Interpersonal and relationship management skills
• Proven experience providing GM level executive support
• Advanced diary, meeting, and information management skills, managing competing priorities effectively
• Integrity, sound judgement, and discretion
• Confidence working with a wide range of people, building trust and credibility
• A proactive, organised approach and the ability to remain calm under pressure

Salary | Utu-ā-tau : $79,200.00 - $95,873.00

Applications close | Ka kati ngā tono hei te : 24 August 2026

About us | Mō mātou

The Ministry of Social Development (MSD) is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy advice to government, and assistance including income, employment and housing support to people of all ages, families, whānau and communities. As a Te Tiriti o Waitangi partner, we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are. Join MSD's flagship transformation programme, MSD – services for the future, and help shape how we deliver services to New Zealanders for the next 30 years. MSD – services for the future, is about MSD's future role and how we can make a bigger and better difference for New Zealanders. It will help us achieve the shifts we want to make to achieve our strategic goal, Te Pae Tawhiti.

Joining us | Ko te hono mai

Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. You can find out more about our values here. If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.