Executive Assistant and SNZ Board Administrator

Suncorp; Auckland; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Career development

Internal mobility

Inclusive culture

Job summary

Suncorp New Zealand is seeking an Executive Assistant & Board Administrator for a six-month assignment. You will provide high-quality support to the Head of Legal & Corporate Services NZ and assist the Suncorp NZ Board with governance administration in a fast-paced corporate setting.

This role demands discretion, sound judgement and the ability to juggle competing priorities while delivering accurate, timely materials and board packs.

Qualifications

• Experience supporting senior leaders in a corporate environment.
• Proven ability to manage board or governance administration.
• Exceptional organisational and diary management skills.
• Strong written and verbal communication; able to prepare correspondence and reports.
• Discretion, integrity and professionalism with sensitive information.
• Proficiency in MS Word, Outlook, Excel and PowerPoint.

Responsibilities

• Provide end-to-end executive and administrative support to the Head of Legal & Corporate Services NZ.
• Deliver high-quality administrative support across the function, including document management and project support.
• Coordinate Board logistics, calendars, rooms, travel, catering and parking.
• Upload Board packs to Diligent and manage meeting requirements.
• Manage complex diary scheduling and prepare meeting packs and agendas.
• Coordinate meetings, take minutes, track actions and follow up.
• Serve as a professional first point of contact with discretion.
• Collaborate with the EA Community to ensure aligned support across business areas.

Skills

Diary management

Board administration

Governance support

Microsoft Office

Communication

Tools

Diligent

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Executive Assistant and SNZ Board Administrator

At Suncorp New Zealand, we believe great outcomes are enabled by strong relationships, smart organisation, and trusted support. Our leaders and Board rely on seamless, professional administration to keep the business moving and to ensure governance, decision-making, and service excellence are delivered with confidence.

We’re a collaborative, purpose-led organisation where people look out for each other, take pride in doing things well, and support leaders to focus on what matters most.

We’re looking for an Executive Assistant & Board Administrator for 6 months to provide high-quality, proactive support to our Head of Legal & Corporate Services NZ, while also playing a key role in supporting the Suncorp NZ Board. This is a trusted, highly visible role that requires discretion, sound judgement, and the ability to manage competing priorities in a fast-paced corporate environment.

What You’ll Do

• Provide end-to-end executive and administrative support to the Head of Legal & Corporate Services NZ, enabling smooth day-to-day operations
• Deliver high-quality administrative support across the Legal & Corporate Services function, including document management, coordination of resources, and ad-hoc project support
• Coordinate Board logistics, including calendars, meeting rooms, technology, catering, travel, and parking
• Uploading Board packs to Diligent and other meeting requirements
• Manage complex diary scheduling, ensuring priorities are balanced, conflicts are resolved, and leaders are well-prepared
• Prepare meeting packs, agendas, pre-reading, presentations, and correspondence with accuracy and attention to detail
• Coordinate meetings, take minutes, track actions, and follow up as required
• Act as a professional first point of contact, managing correspondence, emails, and queries with discretion and confidence
• Work collaboratively within the Suncorp NZ EA Community, contributing as a critical team member to ensure aligned and consistent support across business areas

What We’re Looking For

• An experienced Executive Assistant or Senior Administrator with a background supporting senior leaders in a corporate environment
• Proven experience providing Board or governance-related administration, or the confidence and capability to quickly build this expertise
• Exceptional organisational and diary management skills, with the ability to juggle multiple priorities calmly and professionally
• Strong written and verbal communication skills, with confidence preparing correspondence, reports, presentations, and meeting materials
• High levels of discretion, integrity, and professionalism when handling sensitive and confidential information
• Advanced Microsoft Word and Outlook skills, with solid capability in Excel and PowerPoint
• Strong relationship-building skills, with the ability to work effectively across executives, Board members, and wider teams

Why join Suncorp?

• A supportive, inclusive environment where people back each other
• Strong focus on learning, development, and continuous improvement
• Opportunity to shape how capability, knowledge, and service excellence are embedded
• A workplace that values teamwork, trust, and doing the right thing - together

We’re proud to be part of the Suncorp Group, home to some of Australia and New Zealand’s most trusted insurance brands. Together, we deliver faster, simpler, and better outcomes for our customers and partners.

At Suncorp, we believe we are at our best when our workforce reflects the diversity of our communities. We’re committed to creating an inclusive culture, offering flexible work, career development, and opportunities for internal mobility.

If you require adjustments to participate equitably in our recruitment process or workplace, contact ***email_hidden*** for a confidential conversation.