Executive Assistant

Tend Health Ltd; Auckland; On-site; NZD 85,000 - 110,000; Full time

Job summary

Tend Health Ltd in Auckland seeks an experienced Executive Assistant to provide proactive, trusted support to our Co-CEOs and wider Executive team. You’ll help keep our Executive team focused by managing busy diaries, meetings, travel, administration and key events, while building strong relationships across the business.

As an EA, you will coordinate board and executive meetings, prepare materials, and assist the General Counsel with legal documentation.

Qualifications

• 3+ years’ experience supporting senior leaders in an Executive Assistant or similar role.
• Excellent organisation and attention to detail.
• Experience managing calendars and competing priorities.
• Proactive, practical, and get-things-done approach.
• Excellent communication and relationship-building skills.
• Discretion when handling sensitive information.
• Calm, adaptable and effective in a fast-paced environment.
• Business administration qualification or equivalent experience.

Responsibilities

• Provide broad day-to-day support to Co-CEOs and the wider executive team.
• Coordinate Board meetings, Executive meetings and key events.
• Prepare meeting materials, correspondence and presentations.
• Support General Counsel with legal documentation and filings.
• Coordinate Executive visitors and external meetings.
• Manage actions, follow-ups and day-to-day executive administration.
• Handle confidential and commercially sensitive information with discretion.
• Anticipate needs and make things happen without being asked.

Skills

Calendar management

Executive support

Communication skills

Relationship building

Discretion

Travel coordination

Education

Business administration qualification

Tools

Microsoft Office

Job description

We’re looking for an experienced Executive Assistant to provide proactive, trusted support to our Co-CEOs and wider Executive team.

This is a hands-on role for someone who is highly organised, commercially minded and naturally one step ahead. You’ll help keep our Executive team focused by managing busy diaries, meetings, travel, administration and key events, while building strong relationships across the business.

What You’ll Be Doing

• Provide broad day-to-day support to our Co-CEOs and wider executive team, helping keep things moving across a varied mix of priorities
• Coordinating Board meetings, Executive meetings and key events
• Preparing meeting materials, correspondence and presentations
• Providing administrative support to the General Counsel, including legal documentation and company filings
• Coordinating Executive visitors and external meetings
• Managing actions, follow-ups and day-to-day Executive administration
• Handling confidential and commercially sensitive information with discretion
• Anticipating what’s needed and making things happen without always being asked

What you’ll bring

• 3+ years’ experience supporting senior leaders in an Executive Assistant or similar role
• Exceptional organisation, attention to detail and follow-through
• Experience managing competing priorities and complex calendars
• A proactive, practical and “get things done” approach
• Excellent communication and relationship-building skills
• Sound judgement and discretion when handling sensitive information
• The ability to stay calm, adaptable and effective in a fast-paced environment
• A relevant business administration qualification or equivalent experience

Most importantly, you’ll be someone who enjoys making life easier for others, takes ownership and can be relied on to keep things moving.

If you’re an experienced EA who thrives on being one step ahead, we’d love to hear from you.