Executive Administrator: Multi‑Site Coordination

CGR Services; Canterbury; On-site; NZD 66,000 - 70,000; Full time

Job summary

Ara Poutama Aotearoa - Department of Corrections is seeking an Administration role based at Ensors Road Service Centre and the regional administration building outside Christchurch Mens Prison to support registered clinical professionals and two sites.

You will coordinate referrals, meetings, travel, budgeting, and office systems while delivering high-quality service in a busy team. The role is permanent, full-time, 40 hours per week, within a values-led public service culture.

Qualifications

• Competency in the MS Office suite.
• Attention to detail and strong organizational skills.
• Ability to work across two sites and support two teams.

Responsibilities

• Co-ordination and management of the referral process and Parole Board requests
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
• Travel and expenses coordination.
• Health, Safety and Wellbeing representation.
• Budgeting and reporting, presentations, reception duties and general correspondence
• Equipment and facilities maintenance.
• Maintaining and updating records, systems and files.
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.
• Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects.

Job description

Ara Poutama Aotearoa - Department of Corrections is seeking an Administration role based at Ensors Road Service Centre and the regional administration building outside Christchurch Mens Prison to support registered clinical professionals and two sites.

You will coordinate referrals, meetings, travel, budgeting, and office systems while delivering high-quality service in a busy team. The role is permanent, full-time, 40 hours per week, within a values-led public service culture.