Executive Office & Programs Coordinator

JobSpace; Christchurch; On-site; NZD 66,000 - 70,000; Full time

Job summary

Department of Corrections in Christchurch is seeking an organised administrative assistant to support a busy team of professional staff across two sites, Ensors Road Service Centre and the regional administration building outside Christchurch Mens Prison. The role is permanent, full-time, 40 hours per week, Monday to Friday, with a focus on efficient office processes and stakeholder coordination.

You will work with psychology services managers to handle referrals, meetings, travel, budgeting,

Qualifications

• Experience supporting professional services teams.
• Strong command of MS Office applications.
• Excellent organizational and record-keeping skills.
• Ability to manage multiple tasks and stakeholders.

Responsibilities

• Coordinate referrals and Parole Board requests.
• Organize meetings, functions and events for the team.
• Coordinate travel and expenses.
• Represent Health, Safety and Wellbeing as required.
• Assist with budgeting, reporting and correspondence.
• Maintain equipment and facilities.
• Update records, systems and files.
• Develop efficient office systems and processes.
• Support Ministerial and Official Information Act requests.
• Collaborate with Canterbury offices on projects.

Skills

Office administration

MS Office

Attention to detail

Communication

Tools

MS Office

Job description

Department of Corrections in Christchurch is seeking an organised administrative assistant to support a busy team of professional staff across two sites, Ensors Road Service Centre and the regional administration building outside Christchurch Mens Prison. The role is permanent, full-time, 40 hours per week, Monday to Friday, with a focus on efficient office processes and stakeholder coordination.

You will work with psychology services managers to handle referrals, meetings, travel, budgeting,