Year 2–3 Curriculum Leader & Learning Coach

Upper Harbour Primary School; Auckland; On-site; NZD 42,000 - 49,000; Part time

Benefits offered by this job

Fully funded annual flu vaccination

50% childcare fees for your child

Job summary

Upper Harbour Primary School in Auckland is seeking a warm and friendly Centre Administrator aligned with our values of safe, loved and learning to support a nurturing learning environment.

This permanent, part-time role runs Monday to Friday 12:00pm to 5:00pm. You will handle office administration, communications with families and suppliers, HR records, payroll support, and assist teachers at lunch breaks. NZ residency or a valid NZ work visa is required.

Qualifications

• Experience as an Administrator with strong people skills.
• Excellent written and verbal communication across diverse audiences.
• Proficiency with computer applications and office software.
• Strong organisational and multi-tasking abilities.
• Experience with HR administration or payroll support (desirable).

Responsibilities

• Office administration and daily office operations.
• Quotations, invoices and purchase orders.
• Job scheduling and co-ordination with field teams/teachers.
• Accounts administration and payroll support.
• Management reporting and operational information.
• Procurement and inventory management.
• Health and safety administration and records.
• Customer enquiries and communications.

Skills

Administrative skills

Communication skills

Organisational skills

Customer service

HR administration

MS Office

Tools

MS Office

Job description

We are seeking a warm and friendly Centre Administrator who is strongly aligned with our core values of safe, loved and learning, to join our wonderful centre. This role requires strong administrative skills, a friendly and professional manner, and a passion for supporting a nurturing learning environment.

What we offer:

• Job security in a stable, established organisation
• Mental health and wellbeing hub
• Fully funded annual flu vaccination and first aid training
• 50% childcare fees for your child

The position:

• Permanent, part time (Monday to Friday, 12:00pm start to 5:00pm finish)
• Must be available during school holidays
• Caring for a variety of administrative responsibilities
• Supporting Teachers in classrooms during lunch breaks
• NZ residency or a valid NZ work visa is a prerequisite
• Kindercare police vet all employees

About you:

You’re an experienced Administrator who has:

• A heart for children and families, and building relationships
• Excellent written and verbal communication skills and the ability to communicate effectively with a wide range of people and cultures – internally and externally
• A sound understanding of various computer applications
• Exceptional organisational skills and the ability to multi-task

Main Tasks:

• Office administration and daily office operations
• Customer, supplier and contractor communication
• Quotations, invoices and purchase orders
• Job scheduling and field-team coordination
• Accounts administration and payroll support
• Management reporting and operational information
• Office procedures and process improvement

Responsibilities

• Customer enquiries and communications
• Work orders and job progress records
• Procurement and inventory requirements
• Employee and HR Administration
• Health and safety administration and records

Job Requirements

• Ensure administrative tasks and records are completed accurately and on time
• Maintain effective communication between customers, management, suppliers and field teams
• Support timely procurement and availability of materials
• Maintain accurate employee, financial and health and safety records
• Identify and escalate operational issues requiring management attention
• Continually identify practical opportunities to improve administrative and operational efficiency

Skills and Knowledge

• Ability to work independently and take responsibility for assigned functions
• Strong office and operational management skills
• Excellent organisational and coordination
• Strong customer service and communication skills
• Ability to manage multiple priorities and competing deadlines
• Knowledge of accounts payable and receivable administration
• Strong record keeping and documentation skills
• Problem solving and decision making skills
• Ability to communicate effectively with internal and external stakeholders
• Ability to identify and implement improvements to administrative and operational processes

Remuneration: $35 per hour

Working Hours: 8:00 AM – 5:00 PM, Monday – Friday, 40 hours per week

We are a Centre in Auckland seeking to appoint an Office Manager to organise and control our office functions, administrative systems and office resources.