ECE Centre Administrator | Busy Bees Whau Valley

Busy Bees Aotearoa; Whangarei; On-site; NZD 19,000 - 25,000; Part time

Benefits offered by this job

Pay parity

Staff uniforms provided

Subsidised childcare

Development opportunities

Flu vaccinations

First Aid certification

National network

Job summary

Busy Bees Whau Valley is looking for a Centre Administrator to be the welcoming face of our centre. You’ll provide essential support to our kaiako, whānau, and the Centre Manager while helping ensure the smooth day-to-day running of the centre.

As part of the Busy Bees Aotearoa whānau, you’ll enjoy the support and stability of a trusted national network while working within a caring, close-knit team. This is a part-time, on-site role in Whau Valley with regular hours and opportunities for

Qualifications

• Administration experience in an ECE or dispersed service
• High attention to detail, confidentiality and accuracy
• Warm, professional communication with families and visitors
• Strong initiative and time management in a busy setting
• Tech‑savvy; comfortable with MS Office and learning new systems
• Understanding of ECE legislation, 20 hours ECE or WINZ subsidies (advantage)

Responsibilities

• Manage new enrolments and keep Child Management System accurate
• Be the welcoming first point of contact for admin queries
• Build strong relationships with parents and whānau
• Handle invoicing, parent payments and debtor follow‑up per centre policy
• Support families with WINZ applications and subsidies
• Reconcile staff timesheets to assist payroll
• Coordinate information between centre and Support Office
• Assist Centre Manager with admin and health & safety records

Skills

Administration experience

Attention to detail

confidentiality

Warm, professional communication

Initiative

Time management

Tools

MS Office

Job description

Busy Bees Whau Valley is looking for a Centre Administrator to be the welcoming face of our centre. You’ll provide essential support to our kaiako, whānau, and the Centre Manager while helping ensure the smooth day-to-day running of the centre

As part of the Busy Bees Aotearoa whānau, you’ll enjoy the support and stability of a trusted national network while working within a caring, close-knit team.

This is an opportunity to make a meaningful contribution in a centre where your skills are valued, your growth is supported, and every day brings variety and connection.

This is a part-time role on-site in Whau Valley - 5 days a week | 4 hours a day.

Why Us? | Hei aha matou?

• We offer full Pay Parity and Staff Uniforms are provided
• Access supportive leadership, access subsidised childcare and development opportunities
• We cover the costs of your annual flu vaccinations and First Aid certification.
• Be part of a wider national network with established systems

The Opportunity | Te Āheinga

• Manage new enrolments and maintain the accuracy of our Child Management System
• Act as the welcoming first point of contact for all internal and external administrative queries
• Build and nurture high quality relationships with our parents and whānau
• Handle invoicing, parent payments and debtor follow up in line with centre policy
• Support families with completing WINZ applications and accessing subsidies
• Reconcile staff timesheets to provide accurate payroll support
• Coordinate information and reporting between the centre and our Support Office
• Assist the Centre Manager with general administration and health and safety records

About You | Mōu

• Brings administration experience from an ECE or similar dispersed service organisation
• Works with exceptional attention to detail, confidentiality and accuracy
• Communicates warmly and professionally with our whānau and visitors
• Uses their initiative and manages their time effectively in a busy setting
• Is tech savvy and comfortable with MS Office and learning new management systems
• Ideally has an understanding of ECE legislation, 20 hours ECE or WINZ subsidies

Applicants must have the right to work in New Zealand

Why Work for Busy Bees?

If you’re passionate about early learning, Busy Bees is the place to be. Although we are part of a global organisation, our company was founded by three families looking for better, more enriching childcare. Three decades later, we still keep the same values at heart.

We know that we couldn’t do what we do without the important people in our teams. We invest in our people and work with them to build career pathways that inspire.