EA to CEO

Forte Recruitment; Wellington; On-site; NZD 65,000 - 95,000; Part time

Job summary

Forte Recruitment in Wellington is seeking an experienced Executive Assistant to provide high-level support to the CEO and Council on a temporary basis. The role combines executive assistance, governance administration, HR coordination and communications support to ensure smooth operations while the permanent hire is recruited.

You will manage calendars, prepare papers, coordinate meetings, and support contract processes, while also assisting with onboarding, stakeholder communications and

Qualifications

• Proven experience supporting at CEO and Board level.
• Excellent written and verbal communication skills.
• Strong attention to detail and discretion.

Responsibilities

• Provide high-level executive support to the CEO and Council.
• Coordinate governance administration, HR coordination, and communications tasks.
• Maintain calendars, prepare background papers, presentations, and reports.
• Assist with website updates and stakeholder communications.

Skills

Executive support

Calendar management

Stakeholder communications

Governance administration

Job description

Forte Recruitment – Wellington Central, North Island

My client is seeking an experienced Executive Assistant to join their team on a temporary basis, providing high-level support to the CEO and Council while they recruit for the permanent position. This is an excellent opportunity to step into a key role, with the potential for the position to become permanent should there be mutual interest.

This is a varied role that combines executive assistance, governance administration, HR coordination, and communications support. Perfect for someone who enjoys keeping things running smoothly behind the scenes.

Your responsibilities will include:

Executive Support

• Manage the CE’s calendar, meetings, and correspondence
• Prepare background papers, presentations, and reports
• Coordinate meeting logistics, agendas, and documentation
• Support contract management processes and ensure documentation accuracy

Council & Committee Administration

• Coordinate Council and Committee meetings
• Provide support to Council members

Human Resources Support

• Maintain HR personnel files and employment agreements.
• Support onboarding and offboarding processes for team members.

Communications & Operations

• Assist with website updates and stakeholder mailouts.
• Maintain our operational handbook, ensuring policies are regularly reviewed.

About You

• Proven experience supporting at CEO and Board level non negotiable
• Excellent writing and communication skills
• Excellent attention to detail
• Ability to make sound decisions
• Ability to think ahead and anticipate needs
• Proactively plan for upcoming priorities and challenges
• Ability to juggle multiple priorities
• Organised and adaptable professional
• Strong business acumen
• The confidence to work with discretion and maintain confidentiality
• A proactive and motivated approach and a commitment to high-quality work

This role offers variety, autonomy, and the opportunity to contribute to meaningful work in a collaborative environment.