Contracts Administrator

fultonhogan; Fernhill; On-site; NZD 30,000 - 44,000; Part time

Benefits offered by this job

Medical insurance after eligibility

Life insurance from day one

KiwiSaver employer contributions up to

Parental leave top up payment

Ongoing training and development

Great retailer discounts

Job summary

Fulton Hogan is seeking a part-time Contracts Administrator to support the Hastings District Council 3 Waters Maintenance contract in Hawke’s Bay. You’ll provide essential admin, accurate reporting, and organised record management to help keep day-to-day operations flowing smoothly.

In this role you’ll manage contract records, assist with monthly claims and invoicing, and coordinate with internal teams, suppliers, and client representatives.

Qualifications

• Proven administration experience, ideally in utilities, maintenance, civil, or construction environments.
• Strong computer skills, including Microsoft Office and confidence working across systems and databases.
• Good attention to detail, time management, and the ability to stay on top of competing priorities.
• An understanding of claims, invoicing, and finance processes would be an advantage.
• A collaborative, proactive approach and a commitment to safety, quality, and continuous improvement.

Responsibilities

• Provide day-to-day administrative support across the Hastings District Council 3 Waters Maintenance contract.
• Maintain accurate contract records, job information, reports, and documentation systems.
• Support monthly claims, invoicing, work order administration, and data entry.
• Liaise with internal teams, suppliers, subcontractors, and client representatives to keep work flowing well.
• Help track performance, compliance, and reporting requirements across the contract.

Skills

Administration experience

MS Office

Attention to detail

Time management

Invoicing knowledge

Safety focus

Tools

Databases

Job description

Mō te tūranga | About the role

Join Fulton Hogan as a Contracts Administrator in our Utilities team and play a key role in supporting the delivery of the Hastings District Council 3 Waters Maintenance contract.

You’ll sit at the centre of the team, helping keep the contract running smoothly through strong administration, accurate reporting, and organised record management. Your work will support day-to-day operations across water, wastewater, and stormwater maintenance, helping us deliver Good Work for our client and the wider community.

This is a part-time role, 25-30 hours per week, where you’ll be trusted to own your patch, keep things moving, and work alongside a down-to-earth team that backs each other and takes pride in doing the job properly.

Ngā tino kawenga mahi | Key role responsibilities

• Provide day-to-day administrative support across the Hastings District Council 3 Waters Maintenance contract.
• Maintain accurate contract records, job information, reports, and documentation systems.
• Support monthly claims, invoicing, work order administration, and data entry.
• Liaise with internal teams, suppliers, subcontractors, and client representatives to keep work flowing well.
• Help track performance, compliance, and reporting requirements across the contract.

Kei te kimi mātou i tētahi e whai ana i ēnei pūkenga | We're looking for someone with

• Proven administration experience, ideally in utilities, maintenance, civil, or construction environments.
• Strong computer skills, including Microsoft Office and confidence working across systems and databases.
• Good attention to detail, time management, and the ability to stay on top of competing priorities.
• An understanding of claims, invoicing, and finance processes would be an advantage.
• A collaborative, proactive approach and a commitment to safety, quality, and continuous improvement.

He pai te mahi, he pai ngā painga | Good work, good benefits

• Medical insurance after the eligibility period.
• Life insurance from day one.
• KiwiSaver employer contributions after service milestones, up to 7%.
• Parental leave top up payment with additional return to work support.
• Ongoing training and development, with clear career growth and progression opportunities.
• Great discounts at a wide range of retailers.

Ko wai mātou | About us

At Fulton Hogan, Good Work is about more than what we deliver. It's how we show up, how we treat each other, and how we keep moving forward together. We're not big on red tape or big egos. We work side by side, back good ideas, and put our energy into work that matters.

Our Utilities team in Hawke's Bay delivers essential services that keep communities running. On the Hastings District Council 3 Waters Maintenance contract, that means doing work that matters every day for local people. You'll be part of a flat, friendly team where you're trusted to contribute, grow, and make a real impact.