Clinic Administrator - Greenlane

JobSpace; Auckland; On-site; NZD 42,000 - 54,000; Full time

Job summary

JobSpace is seeking an experienced Clinic Administrator for a busy Greenlane clinic in Auckland. This full-time temporary role runs ASAP for 3–6 months, with potential extension, Monday to Friday, 8.00am–4.30pm.

You will provide administration support across front-of-house reception and patient appointment scheduling, ensuring a welcoming experience and efficient appointment management. The role involves coordinating with clinical teams and handling inquiries.

Qualifications

• Experience in a busy administration environment.
• Medical administration or healthcare experience preferred.
• Proficient in Microsoft Office and related tools.
• Able to manage competing priorities in a fast-paced clinic environment.

Responsibilities

• Provide front-of-house reception and administrative support.
• Schedule and coordinate patient appointments.
• Answer patient enquiries professionally and promptly.
• Update patient and appointment information accurately.
• Support the wider clinic team with day-to-day administrative tasks.
• Move between reception and scheduling duties as needed.
• Ensure a smooth, patient-focused experience for all visitors.

Skills

Reception & front-of-house

Appointment scheduling

Medical administration

Microsoft Office

Communication

Organization

Tools

Microsoft Office

Job description

Are you an experienced administrator who enjoys working in a busy, patient-focused environment?

We are currently seeking aClinic Administrator to join a busy clinic based inGreenlane. This is a full-time temporary opportunity starting ASAP for an initial3–6 months, with the possibility of extension.

Working Monday to Friday,8.00am – 4.30pm, this role will suit someone who is organised, adaptable and confident dealing with patients and clinical teams.

About the Role

You will provide administration support across bothfront-of-house reception and patient appointment scheduling, ensuring patients receive a professional and welcoming experience and appointments are managed efficiently.

Your duties will include:

• Providing professional reception and front-of-house support
• Scheduling and coordinating patient appointments
• Answering and responding to patient enquiries
• Updating patient and appointment information accurately
• Supporting the wider clinic team with day-to-day administrative tasks
• Moving between reception and scheduling duties as required
• Ensuring a smooth and efficient patient experience

About You

We are looking for someone who:

• Has solid administration experience, ideally within a busy environment
• Has previousmedical administration or healthcare experience– an advantage
• Is confident working withMicrosoft Office at an intermediate to advanced level
• Learns new systems and processes quickly
• Has excellent communication and interpersonal skills
• Is organised, accurate and able to manage competing priorities
• Is comfortable working in a fast-paced clinic environment
• Is flexible and happy to provide support across both reception and scheduling
• Presents professionally and has a friendly, patient-focused approach

This is a great opportunity for an experienced administrator looking for a temporary role within a busy healthcare environment.