Business Establishment Coordinator

Scientific & Technical Recruitment; Auckland; Hybrid; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Ground-floor role

Exposure to founders

Hybrid working

Share options for permanent staff

Job summary

Scientific & Technical Recruitment is helping a New Zealand tech start-up launch its first operations in Auckland. This hands-on role covers setting up systems, processes and admin, while supporting a small senior leadership team and contributing to business planning and strategy as priorities evolve.

You will handle company setup tasks, executive diary and travel coordination, document management, and occasional project management with external partners.

Qualifications

• Background in business administration, office management, executive assistance or accounting and financial control.
• Experience setting up a business or new function, or the drive to learn quickly.
• Comfortable with ambiguity and happy to switch tasks at short notice.
• Humble, organised and proactive, with a high level of discretion.
• A business or commerce qualification is a plus.
• A passionate New Zealander who wants to play a real part in building a better NZ.

Responsibilities

• Supporting company set-up and day-to-day business administration, across a series of new businesses (think creation of bank accounts, domain names, company registrations etc.)
• Providing executive support: diary, travel, meetings and correspondence
• Managing documents, records and supplier relationships
• Project managing where needed, often with external partners (e.g. website development)
• There is also scope to help with business plans, business cases and research, if this isn't within the skillset of the selected candidate.

Skills

Office administration

Executive assistance

Diary management

Project coordination

Discretion

Education

Business or commerce qualification

Job description

Help set up and launch a first-of-its-kind NZ tech start-up which has vast potential for positive impact across Aotearoa. Start early December.

09th November, 2026

Want to help build a company from the ground up? Our partner is a newly formed New Zealand technology start-up bringing together leading local tech companies on large-scale national projects across a variety of sectors. They're running fast and need a capable all-rounder to help get the businesses set up and running.

About the role

This is a hands-on role at the very start of a company's life. You'll set up the systems, processes and admin that their new businesses need, and support a small senior leadership team as priorities shift week to week. Some tasks will be routine. As you prove yourself, you'll have the chance to contribute to business planning, business cases and strategy.

You’ll be:

• Supporting company set-up and day-to-day business administration, across a series of new businesses (think creation of bank accounts, domain names, company registrations etc.)
• Providing executive support: diary, travel, meetings and correspondence
• Managing documents, records and supplier relationships
• Project managing where needed, often with external partners (e.g. website development)
• There is also scope to help with business plans, business cases and research, if this isn't within the skillset of the selected candidate.

About you

• A background in business administration, office management, executive assistance or accounting and financial control
• Experience setting up a business or new function, or the drive to learn quickly
• Comfortable with ambiguity and happy to switch tasks at short notice
• Humble, organised and proactive, with a high level of discretion
• A business or commerce qualification is a plus
• A passionate New Zealander who wants to play a real part in building a better NZ

What's on offer

• A ground-floor role in a fast-growing, first-of-its-kind NZ venture, on projects that matter for the country's future
• Real exposure to founders and strategy, not just admin
• Flexible hybrid working, with a break over Christmas included
• A genuine path to a permanent role, including share options for permanent staff

Details

• Location: Auckland CBD, hybrid. Remote applicants considered if able to travel domestically when needed.
• Term: 3 months from December, with a Christmas break; extension or permanent role is possible
• Applicants must be New Zealand citizens

About the role

This is a hands-on role at the very start of a company's life. You'll set up the systems, processes and admin that their new businesses need, and support a small senior leadership team as priorities shift week to week. Some tasks will be routine. As you prove yourself, you'll have the chance to contribute to business planning, business cases and strategy.

You’ll be:

• Supporting company set-up and day-to-day business administration, across a series of new businesses (think creation of bank accounts, domain names, company registrations etc.)
• Providing executive support: diary, travel, meetings and correspondence
• Managing documents, records and supplier relationships
• Project managing where needed, often with external partners (e.g. website development)
• There is also scope to help with business plans, business cases and research, if this isn't within the skillset of the selected candidate.

About you

• A background in business administration, office management, executive assistance or accounting and financial control
• Experience setting up a business or new function, or the drive to learn quickly
• Comfortable with ambiguity and happy to switch tasks at short notice
• Humble, organised and proactive, with a high level of discretion
• A business or commerce qualification is a plus
• A passionate New Zealander who wants to play a real part in building a better NZ

What's on offer

• A ground-floor role in a fast-growing, first-of-its-kind NZ venture, on projects that matter for the country's future
• Real exposure to founders and strategy, not just admin
• Flexible hybrid working, with a break over Christmas included
• A genuine path to a permanent role, including share options for permanent staff

Details

• Location: Auckland CBD, hybrid. Remote applicants considered if able to travel domestically when needed.
• Term: 3 months from December, with a Christmas break; extension or permanent role is possible
• Applicants must be New Zealand citizens