Assistant Project Coordinator

KAH SING DEVELOPMENT ENGINEERING PTE LTD; Northland; On-site; NZD 45,000 - 65,000; Full time

Job summary

The Assistant Project Coordinator at KAH SING DEVELOPMENT ENGINEERING PTE LTD supports the project team in planning, coordination and day-to-day execution of projects in New Zealand. You will liaise with internal teams, contractors and stakeholders to keep documentation and schedules on track.

You will assist with project schedules, work plans and resource allocation, track progress, coordinate kick-off meetings and site mobilisation, and maintain project records and reports to ensure timely

Responsibilities

• Supports the project team in planning, coordination, and day-to-day execution.
• Coordinates with internal teams, contractors and stakeholders while maintaining docs.
• Supports planning, execution, monitoring and delivery of projects.
• Assists in preparing project schedules, work plans and resource allocation.
• Tracks progress and follows up on outstanding tasks and actions.
• Coordinates project kick-off meetings and site mobilisation activities.
• Schedules meetings, prepares agendas, takes minutes and monitors follow-ups.
• Maintains and updates project records, documentation and reports.
• Coordinates communications with internal teams, contractors and stakeholders.
• Identifies and escalates administrative or coordination issues.
• Provides general administrative and coordination support to the project team.

Job description

The Assistant Project Coordinator supports the project team in the planning, coordination, and day-to-day execution of projects. The role involves coordinating with internal teams, contractors, and other stakeholders, maintaining project documentation, tracking schedules and progress, and supporting site mobilisation and project activities.

Support the planning, execution, monitoring, and delivery of projects.

Assist in preparing project schedules, work plans, and resource allocation.

Track project progress and follow up on outstanding tasks and action items.

Coordinate project kick-off meetings and site mobilisation activities.

Schedule meetings, prepare agendas, take meeting minutes, and monitor follow-up actions.

Maintain and update project records, documentation, and reports.

Coordinate and communicate with internal teams, contractors, and relevant stakeholders.

Identify and escalation administrative or coordination issues that may affect project timelines.

Provide general administrative and coordination support to the project team.