Progamme Coordinator

Hutt City Council; Wellington; On-site; NZD 65,000 - 85,000; Full time

Benefits offered by this job

Free entry to swimming pools

Discounted premiums/memberships

Job summary

Hutt City Council is seeking a Programme Coordinator to drive planning, delivery, reporting and administration across council programmes and change activities.

This fixed-term full-time role (40 hours/week) supports the Transformation team in delivering structured projects and governance across Lower Hutt. You bring strong administration, budgeting and stakeholder coordination skills and a collaborative approach.

Qualifications

• Experience providing high-quality administration, coordination or executive support in a busy or complex organisation.
• Strong attention to detail, with the ability to keep information, records, reports and registers accurate and up to date.
• Confidence working with budgets, expenditure, financial schedules and basic procurement or invoicing processes.
• Ability to build positive relationships with colleagues, stakeholders and customers.
• High proficiency with Microsoft Office, including Word, Excel and PowerPoint.
• An interest in developing programme, project and change coordination skills, with training and support provided.
• Experience with Microsoft Project, other project tools, engagement tools or AI tools would be an advantage.

Responsibilities

• Support the design and delivery of programme, project and change processes across planning, delivery, reporting and administration.
• Assist with programme planning, resource forecasting, financial schedules, budget tracking, purchase orders and invoices.
• Prepare and maintain programme updates, reports, papers, minutes, registers and other key documentation.
• Coordinate meetings, governance group activity, calendars, records and action follow-up.
• Maintain risk, issue, dependency, change and action registers, escalating matters when needed.
• Support stakeholder engagement, communications, training coordination and adoption tracking for change activities.
• Work collaboratively with programme and project teams, workstream leads and support functions across Council.

Skills

Admin coordination

Stakeholder relationships

Budget awareness

Microsoft Office

Microsoft Project

Change coordination

AI tools familiarity

Tools

Microsoft Office

Microsoft Project

Engagement tools

Job description

• Use your skills across diverse work that makes a visible impact
• Grow your knowledge in a supportive environment
• Support meaningful transformation across Council

• Use your skills across diverse work that makes a visible impact
• Grow your knowledge in a supportive environment
• Support meaningful transformation across Council

About The Role

Make a difference in your community as a Programme Coordinator at Hutt City Council. This role is fixed term full-time (until 26 November 2027), working 40 hours per week.

Our Transformation team supports the planning and delivery of Council programmes, projects and change activities that improve the way we work and the services we provide for Lower Hutt Te Awakairangi.

As a Programme Coordinator, You'll

• Support the design and delivery of programme, project and change processes across planning, delivery, reporting and administration.
• Assist with programme planning, resource forecasting, financial schedules, budget tracking, purchase orders and invoices.
• Prepare and maintain programme updates, reports, papers, minutes, registers and other key documentation.
• Coordinate meetings, governance group activity, calendars, records and action follow-up.
• Maintain risk, issue, dependency, change and action registers, escalating matters when needed.
• Support stakeholder engagement, communications, training coordination and adoption tracking for change activities.
• Work collaboratively with programme and project teams, workstream leads and support functions across Council.

If you enjoy bringing structure to busy work, keeping people organised and supporting positive change, we'd love to hear from you.

To read more about this role, please refer to the Job Description.

About You

We're looking for a proactive, organised and collaborative person who enjoys working with detail, supporting others and building strong working relationships.

What You'll Bring To The Role

• Experience providing high-quality administration, coordination or executive support in a busy or complex organisation.
• Strong attention to detail, with the ability to keep information, records, reports and registers accurate and up to date.
• Confidence working with budgets, expenditure, financial schedules and basic procurement or invoicing processes.
• Ability to build positive relationships with colleagues, stakeholders and customers.
• High proficiency with Microsoft Office, including Word, Excel and PowerPoint.
• An interest in developing programme, project and change coordination skills, with training and support provided.
• Experience with Microsoft Project, other project tools, engagement tools or AI tools would be an advantage.

You’ll join a supportive team where your skills will help programmes and projects run smoothly, support good decision-making and contribute to successful change.

What We Offer

• Competitive pay package
• Friendly and supportive team
• Opportunity to develop programme, project and change coordination skills
• Free entry to our swimming pools and discounted premiums/memberships

Applications close 20 October 2026