Administrator - Health Sciences

University of Otago; Dunedin; On-site; NZD 64,000 - 68,000; Full time

Job summary

The University of Otago in Dunedin invites applications for three Administrator roles within the Faculty of Medicine. These on‑campus positions support undergraduate programmes, teaching and shared services, prioritising efficient administration and a positive student and staff experience.

Two full‑time (37.5 hours/week) and one part‑time (30 hours/week) permanent roles are based in Ōtepoti, Dunedin. Appointment range is Level 4—$63,508 to $68,185, Top of Range $73,640.

Qualifications

• A motivated, self-directed professional with proven experience as a high-performing administrator.
• Dedicated to supporting staff and undergraduate students, with exceptional organisational skills and ability to prioritise and manage a varied workload.
• A natural relationship builder fostering positive partnerships through collaborative, collegial working relationships.

Responsibilities

• Coordinate undergraduate programme administration and support departmental initiatives and operational activities.
• Contribute to shared administrative services including reception, office support and general administration.
• Build strong collaborative relationships across the University to ensure efficient teaching activities and administrative operations.
• Support staff and students to create a positive learning environment on campus.

Skills

Microsoft Office proficiency

Organisational skills

Confidentiality

Independent work

Team collaboration

Cultural safety & inclusivity

Job description

FACULTY OF MEDICINE DUNEDIN | TE KURA WHAIORA A ŌTEPOTI

With several team members progressing into new roles through promotion, exciting opportunities have opened for three Administrators to join our dynamic teams supporting the Faculty of Medicine.

DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA

These high-visibility, on-campus roles are integral to delivering exceptional teaching and learning experiences for students and staff. They play a vital role in ensuring teaching activities and administrative operations are executed efficiently, effectively, and seamlessly.

From coordinating undergraduate programme administration to supporting departmental initiatives and operational activities, your work will help create a positive experience for both staff and students. You will also contribute to shared administrative services, including reception, office support, and general administration, while building strong collaborative relationships across the University.

This is a rewarding opportunity to make a meaningful contribution to a department dedicated to excellence in teaching, research, and student success.

Your skills and experience/Kā Pūkeka Me Kā Wheako

You will be a motivated, self-directed professional with proven experience as a high-performing administrator. Dedicated to supporting staff and undergraduate students, you possess exceptional organisational skills and the ability to prioritise and manage a varied workload. A natural relationship builder, you foster positive partnerships through a collaborative and collegial approach to working with others.

Key skills and attributes for success in this role include:

• Competent using Microsoft Office applications, including Outlook, Word, and Excel.
• Demonstrate a strong work ethic, exercise sound judgment, discretion, and confidentiality.
• Confidence to work both independently and as part of a collaborative team
• An adaptable, solutions focused approach, with a commitment to continuous improvement
• Flexibility and adaptability in a dynamic, fast paced setting
• Dedication to inclusive, culturally safe practice and the recognition of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Further details/Pūroko

We have two full-time (37.5 hours per week), permanent positions and one part-time (30 hours per week), permanent position available. All roles are based in Ōtepoti, Dunedin.

The appointment range for this role is Level 4 - $63,508 to $68,185. Top of Range $73,640.

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information or to discuss the role in confidence - please contact Jillian Tourelle via the contact details below.