Administrator - Dunedin - Nphs

CGR Services; Otago; On-site; NZD 36,000 - 48,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking an Administration Coordinator (0.6 FTE) for a part-time, permanent role based in Dunedin. The role supports the team with day-to-day administrative tasks, meeting coordination, calendar maintenance, and basic financial activities, contributing to a safe and inclusive workplace.

The successful candidate will demonstrate strong organizational skills, reliable collaboration, and a proactive approach to continuous improvement within Health New Zealand's

Qualifications

• Experience in office administration and data accuracy.
• Ability to manage multiple priorities and support efficient team operations.
• Strong communication and relationship-building abilities.
• Commitment to continuous improvement and inclusive workplace culture.

Responsibilities

• Provide day-to-day administrative and coordination support.
• Prepare and distribute documents, coordinate meetings, and maintain calendars.
• Support projects, process invoices, and assist with financial and procurement activities.
• Act as a key point of contact to ensure smooth team operations and policy adherence.

Skills

Organizational skills

Office administration

Telephone manner

Learning new programs

Communication

Collaboration

Reliability

Continuous improvement

Inclusive culture

Job description

Make a positive impact for the community around you in an organisation that makes a difference to people's lives Contribute to transforming the future of health in this Administrator role Part-time permanent position 0.6 FTE, based in Dunedin Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. We provide essential hospital, specialist, and community health services across 80+ locations from large urban centres to rural towns and remote communities. Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

The Administration Coordinator provides essential day-to-day administrative and coordination support to help the team deliver a high-quality work programme. The role involves managing a range of administrative tasks, including preparing and distributing documents, coordinating meetings, maintaining calendars, supporting projects, processing invoices, and assisting with financial and procurement activities. As a key point of contact, the Administration Coordinator ensures smooth team operations by maintaining effective communication, supporting organisational policies and processes, and managing office resources. The role also contributes to continuous improvement initiatives, promotes a safe and inclusive workplace, supports Te Tiriti o Waitangi principles, and helps achieve positive outcomes for the communities served through efficient and responsive administrative support.

About the Service

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

The ideal candidate will have the capacity to manage multiple priorities and support efficient team operations. They will work collaboratively with others, and adapts to changing priorities. A professional, reliable, and accountable approach is essential, along with a commitment to continuous improvement and contributing to a positive, inclusive, and supportive workplace culture.

Key Skills & Attributes

• Strong organisational and planning skills
• Experience in office administration and data accuracy
• Excellent telephone manner
• Ability to learn new programmes quickly and efficiently
• Effective communication and relationship building
• Collaborative and adaptable approach
• Professional, reliable, and accountable
• Committed to continuous improvement
• Supports a positive and inclusive workplace culture
• Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.