Administrator

Downer; Tauranga; On-site; NZD 60,000 - 80,000; Full time

Job summary

Downer is seeking a Contract Administrator to sit at the heart of our Utilities team in Tauranga, NZ. This varied role blends admin, coordination and operational support to help teams perform at their best and keep projects on track.

You'll coordinate subcontractor onboarding, support procurement, monitor costs and help implement initiatives that improve how the team works, while building strong relationships with suppliers, field teams and operations.

Qualifications

• Experience providing high-quality administration or coordination support.
• Exceptional organisational skills and strong attention to detail.
• Ability to manage multiple priorities in a busy and fast-moving environment.
• Confident and professional communication style.
• Strong relationship-building skills and a collaborative approach.
• Experience supporting operational, commercial or project-based teams.
• Proficiency across Microsoft Office applications.
• Ability to work independently while maintaining a high level of accuracy.
• Proactive mindset with a passion for continuous improvement.
• Experience with JD Edwards, SharePoint or similar systems will be highly regarded.

Responsibilities

• Coordinate subcontractor onboarding and onboarding processes.
• Organise training and manage compliance requirements.
• Support procurement activities and monitor contract administration costs.
• Review reports and help implement new initiatives to improve team work.
• Provide admin support across commercial, financial, procurement and operational functions.

Skills

Administration

Coordination

Organisational skills

Communication

Relationship-building

Independent working

Continuous improvement

Tools

JD Edwards

SharePoint

Microsoft Office

Job description

Be the glue that keeps the contract team running smoothly. A varied role combining admin, coordination & operational support.

Te kōwhiringa | The Opportunity

Some administration roles are all paperwork. This isn't one of them.

We're looking for a Contract Administrator who thrives on variety, enjoys being the go-to person for support and takes pride in helping teams perform at their best. Sitting at the heart of our Utilities team in Tauranga, you'll play a critical role in keeping operations running smoothly while supporting the successful delivery of essential infrastructure services.

No two days will look the same. One day you might be coordinating subcontractor onboarding, organising training and managing compliance requirements. The next, you'll be supporting procurement activities, monitoring contract administration costs, reviewing reports or helping implement new initiatives that improve how the team works.

You'll work closely with operational managers, supervisors, field teams, suppliers and subcontractors, providing professional administration support across commercial, financial, procurement and operational functions. Your ability to stay organised, juggle priorities and build strong working relationships will help ensure the team has everything it needs to deliver for customers and the business.

This is a fantastic opportunity for someone who enjoys working in a fast-paced environment, loves bringing order to complexity and wants to be part of a team delivering critical services to communities across New Zealand.

Mōu koe | About You

• Experience providing high-quality administration or coordination support
• Exceptional organisational skills and strong attention to detail
• The ability to manage multiple priorities in a busy and fast-moving environment
• A confident and professional communication style
• Strong relationship-building skills and a collaborative approach
• Experience supporting operational, commercial or project-based teams
• Proficiency across Microsoft Office applications
• The ability to work independently while maintaining a high level of accuracy
• A proactive mindset with a passion for continuous improvement
• Experience with JD Edwards, SharePoint or similar systems will be highly regarded
• A current driver's licence is desirable but not essential

You're someone who enjoys helping others succeed, spotting efficiencies and keeping things on track behind the scenes. Friendly, organised and approachable, you're the type of person people naturally turn to when they need support.

Ko wai mātou | Our Organisation

Downer's Energy & Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power generation sectors. Our expertise spans in-house technical smarts, specialist engineering, integrated OEM partners, and dedicated crews of qualified tradespeople.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.