Contract Administrator

Downer; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

Downer in Auckland is seeking a highly organized Contract Administrator to support the Energy & Utilities projects with accurate billing, claims reconciliation, invoicing and job costing.

Reporting to the Operations and Delivery Manager, you will work closely with operational leaders, finance teams and field staff to maximise revenue while ensuring contractual obligations are met and compliance is maintained.

Qualifications

• Strong numerical and analytical skills with understanding of job costing.
• Experience in admin within a complex operational environment.
• Experience using ERP systems and Microsoft Office (Excel, Word, Outlook).
• Excellent written and verbal communication; attention to detail.
• Ability to manage competing priorities in a fast-paced environment.
• Willingness to support team objectives and take ownership.

Responsibilities

• Preparing claims and invoices.
• Monitoring work in progress, billing and job closure activities.
• Supporting job costing compliance and financial reporting.
• Reviewing variation requests and adjustment events.
• Maintaining accurate project and financial records within company systems.
• Assisting operational teams to achieve contractual entitlements.
• Promoting a strong safety and compliance culture across all activities.

Skills

Numerical and analytical skills

Administration experience

Communication skills

Prioritisation in fast-paced env

Collaborative approach

Ownership and independence

Tools

ERP systems

Microsoft Excel

Microsoft Word

Outlook

Job description

The opportunity

We are seeking a highly organised and commercially focused Contract Administrator to join our Energy & Utilities team in Auckland. Reporting to the Operations and Delivery Manager, you will play a critical role in supporting the successful delivery of contract outcomes through accurate billing, claims reconciliation, invoicing, job costing, reporting and forecasting.

This role is ideal for a proactive professional who enjoys working with financial data, supporting operational teams and ensuring contractual obligations are met. You will work closely with operational leaders, finance teams, field staff, clients and the Service Hub to maximise revenue opportunities while maintaining accuracy and compliance.

Key responsibilities include:

• Preparing claims and invoices
• Monitoring work in progress, billing and job closure activities
• Supporting job costing compliance and financial reporting
• Reviewing variation requests and adjustment events
• Maintaining accurate project and financial records within company systems
• Assisting operational teams to achieve contractual entitlements
• Promoting a strong safety and compliance culture across all activities

What we’re looking for

To be successful in this role you will bring:

• Strong numerical and analytical skills with an understanding of job costing
• Previous administration experience within a complex operational environment
• Experience using ERP systems and Microsoft Office applications including Excel, Word and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy
• The ability to manage competing priorities in a fast paced environment
• A collaborative approach and a willingness to support team objectives
• Confidence to work independently and take ownership of responsibilities

Experience within the electricity, utilities or contracting industry will be highly regarded.

What we offer

At Downer, we are committed to providing our people with a supportive and rewarding workplace where they can thrive. You will have the opportunity to:

• Work within a collaborative and supportive team environment
• Develop your commercial and contract administration expertise
• Access ongoing learning and development opportunities
• Be part of a business committed to safety, sustainability and operational excellence

About Energy & Utilities

Our Energy & Utilities business delivers essential asset services across Australia and New Zealand. We work with customers to design, build and maintain infrastructure that powers communities and supports economic growth.

At Downer, we are committed to creating a diverse, inclusive and respectful workplace where everyone feels valued and supported. We encourage applications from people of all backgrounds and experiences and are committed to building a workforce that reflects the communities we serve.

Please note:

Downer does not accept unsolicited resumes, fees or costs from recruitment agencies or search firms for this position. Any unsolicited resumes submitted to Downer or its employees will become the property of Downer and Downer will not be liable for any associated placement fees.