Contract Administrator

JobSpace; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Downer is seeking a highly organised Contract Administrator to join our Energy and Utilities team in Auckland. Reporting to the Operations and Delivery Manager, you will support contract outcomes through accurate billing, invoicing, job costing and reporting.

You will work with operational leaders, finance teams and field staff to maximise revenue while ensuring compliance and timely delivery across projects in New Zealand.

Qualifications

• Strong numerical and analytical skills with an understanding of job costing.
• Previous administration experience within a complex operational environment.
• Experience using ERP systems and Microsoft Office applications including Excel, Word and Outlook.
• Excellent written and verbal communication skills.

Responsibilities

• Preparing claims and invoices.
• Monitoring work in progress, billing and job closure activities.
• Supporting job costing compliance and financial reporting.
• Reviewing variation requests and adjustment events.
• Maintaining accurate project and financial records within company systems.
• Assisting operational teams to achieve contractual entitlements.
• Promoting a strong safety and compliance culture across all activities.

Skills

Numerical & analytical skills

Administration experience

Attention to detail

Communication skills

Tools

ERP systems

MS Office

Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a highly organiser and commercially focused Contract Administrator to join our Energy and Utilities team in Auckland. Reporting to the Operations and Delivery Manager, you will play a critical role in supporting the successful delivery of contract outcomes through accurate billing, claims reconciliation, invoicing, job costing, reporting and forecasting.

This role is ideal for a proactive professional who enjoys working with financial data, supporting operational teams and ensuring contractual obligations are met. You will work closely with operational leaders, finance teams, field staff, clients and the Service Hub to maximise revenue opportunities while maintaining accuracy and compliance.

Key responsibilities include:

• Preparing claims and invoices
• Monitoring work in progress, billing and job closure activities
• Supporting job costing compliance and financial reporting
• Reviewing variation requests and adjustment events
• Maintaining accurate project and financial records within company systems
• Assisting operational teams to achieve contractual entitlements
• Promoting a strong safety and compliance culture across all activities

To be successful in this role you will bring:

• Strong numerical and analytical skills with an understanding of job costing
• Previous administration experience within a complex operational environment
• Experience using ERP systems and Microsoft Office applications including Excel, Word and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy
• The ability to manage competing priorities in a fast paced environment
• A collaborative approach and a willingness to support team objectives
• Confidence to work independently and take ownership of responsibilities

Experience within the electricity, utilities or contracting industry will be highly regarded.

At Downer, we are committed to providing our people with a supportive and rewarding workplace where they can thrive. You will have the opportunity to:

• Work within a collaborative and supportive team environment
• Develop your commercial and contract administration expertise
• Access ongoing learning and development opportunities
• Be part of a business committed to safety, sustainability and operational excellence

Our Energy and Utilities business delivers essential asset services across Australia and New Zealand. We work with customers to design, build and maintain infrastructure that powers communities and supports economic growth.

At Downer, we are committed to creating a diverse, inclusive and respectful workplace where everyone feels valued and supported. We encourage applications from people of all backgrounds and experiences and are committed to building a workforce that reflects the communities we serve.

As an employer who embraces equal opportunity and diversity, we are committed to creating an inclusive workplace for all employees.