Team Support Administrator, Non-Clinical Support Service

North Island - Auckland; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand is seeking an experienced Team Support Administrator to join our Non-Clinical Support Service at Middlemore Hospital in Auckland. The role provides essential admin and secretarial support to the NCS Service Manager and leadership team across Cleaning, Orderlies, Security, Interpreting, Mailroom and Telephony.

You will coordinate meetings, prepare documentation, manage purchase orders and invoices, and contribute to smooth daily operations in a busy hospital setting.

Qualifications

• Experience providing administrative and secretarial support in a busy environment.
• Strong attention to detail and high standard of accuracy.
• Excellent time management and organisational skills.
• Ability to prioritise, multitask and meet deadlines under pressure.
• Clear written and verbal communication skills.
• Experience preparing documents, reports and presentations; minute taking.
• Experience with invoicing or financial administration and complex invoices.
• Advanced MS Office and ability to learn new systems quickly.
• Collaborative and professional approach with senior staff.
• Discretion when handling confidential information.

Responsibilities

• Providing high-quality administrative and secretarial support to the NCS management team.
• Coordinating correspondence, emails, phone calls and other communications.
• Managing purchase orders and consumable orders through FPIM, with training provided.
• Assisting with complex invoicing and invoice processing.
• Preparing reports, presentations, documents and meeting agendas and minutes.
• Coordinating meetings and providing follow-up administrative support.
• Maintaining accurate and professional documentation and records.
• Managing competing priorities and ensuring administrative tasks are completed efficiently and on time.
• Providing a high level of customer service and support to managers and team leaders across NCS.

Skills

Administrative support

Attention to detail

Time management

Prioritisation

Communication skills

Document preparation

Invoicing

Microsoft Office

FPIM

Systems learning

Collaborative

Discretion

Tools

FPIM

Microsoft Office

Office suite

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Team Support Administrator, Non-Clinical Support Service

North Island - Auckland – Auckland, North Island

• Monday to Friday | Permanent, full-time| Middlemore Hospital
• Join a dynamic, friendly and supportive team

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role:

We have an exciting opportunity for an experienced Team Support Administrator to join our Non-Clinical Support Service (NCS) at Middlemore Hospital.

This is a key support role providing high-quality administrative and secretarial support to the NCS Service Manager and the wider Non-Clinical Support leadership team. You will work alongside managers and team leaders across a diverse range of services, including Cleaning, Orderlies, Security, Interpreting, Mailroom and Telephony.

No two days will be the same. From coordinating meetings and preparing documentation to managing purchase orders, invoices and day-to-day administration, you will play an important role in supporting the smooth and effective operation of our services.

Key responsibilities include:

• Providing high-quality administrative and secretarial support to the NCS management team
• Coordinating correspondence, emails, phone calls and other communications
• Managing purchase orders and consumable orders through FPIM, with training provided
• Assisting with complex invoicing and invoice processing
• Preparing reports, presentations, documents and meeting agendas and minutes
• Coordinating meetings and providing follow-up administrative support
• Maintaining accurate and professional documentation and records
• Managing competing priorities and ensuring administrative tasks are completed efficiently and on time
• Providing a high level of customer service and support to managers and team leaders across NCS

About You:

We are looking for an experienced administrator who is confident, organised and enjoys working in a busy and varied environment.

You will ideally bring:

• At least 3 years' experience in an administration or business support role
• Exceptional attention to detail and a high standard of accuracy
• Excellent time management and organisational skills
• The ability to prioritise, multitask and work effectively under pressure
• Strong written and verbal communication skills
• Experience preparing documents, reports and presentations and taking meeting minutes
• Experience with invoicing or financial administration, with the ability to assist with complex invoices
• Advanced Microsoft Office skills and confidence using a range of technology and systems
• The ability to quickly learn new organisational systems and processes
• A collaborative and professional approach, with the confidence to work with people at all levels
• A flexible, positive can-do attitude and willingness to adapt as service requirements evolve

Most importantly, you will be someone who takes pride in providing excellent support, builds positive working relationships and can confidently manage a busy workload with professionalism and discretion.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.