Administration Officer - Levin

CGR Services; Whanganui; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa - Department of Corrections in Levin is seeking an Administration Officer to provide efficient administrative support to a busy team within the Community Corrections group.

You will perform reception duties, liaise with partner organisations, prepare court documents, manage records, and assist leadership with admin tasks while contributing to site health and safety and the safety of people arriving at the office.

Qualifications

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.

Responsibilities

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.

Skills

Office administration

Microsoft Office

Communication

Teamwork

Organisational skills

Problem solving

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administration Officer • Permanent, full-time opportunity based in Levin • Friendly and supportive team environment • Join a values-led organisation doing mahi that matters! Mō te tūnga

About the role

Our Levin Community Corrections are currently looking for an Administration Officer to provide support and administration services to their busy team. Our wider Community Corrections team work with people who are serving community sentences, ensure they comply with the orders of their sentence, support rehabilitation, lead community work projects and play a key role in reducing re-offending and keeping our communities safe.

As an Administration Officer you would be responsible for providing general administration duties which contribute to the efficient and effective running of our mahi within the office, including:

• Reception duties such as answering phones, taking messages, greeting visitors, coordinating meetings and other general administration tasks.
• Liaising with organisations and services we work with.
• Preparing documents for court and filing.
• Purchasing materials and stocktaking.
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.
• Providing administration support to leadership team.
• Contributing to site health and safety.

You will also be people-facing and will have interactions with vulnerable people from the community when they arrive at our Community Corrections office, so you will need be comfortable working in this type of environment.

About you

We are interested in hearing from people who have a genuine interest in our kaupapa and are motivated to support others in a team environment. The skills and experience required for the role include:

• Strong experience and knowledge of office administration.
• Sound knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), along with the ability to learn new systems quickly.
• Excellent communication, teamwork, and people skills.
• The ability to organise effectively, be adaptable, multi-task, and meet deadlines.
• The ability to develop, foster and maintain positive working relationships with a diverse range of people.
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving.
• Alignment with our departmental values that shape the way we conduct our mahi.
• Previous experience in the Government sector or similar environment that requires working with legislation and policies is desirable but not essential.

You will also need a Full New Zealand Driver Licence for this role. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Ngā painga

The salary for this role is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Applications close on: Wednesday 30th of September 2026